Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order utilizing a State of Ohio, State Term Schedule - STS-033, #534530, with an expiration date of November 18, 2019 with CDW Government, LLC for the purchase of EMC hardware and software maintenance and support services. The EMC hardware and software support services are needed for the City’s backup storage area network (SAN). The most recent contract was authorized through ordinance number 1788-2018 passed by the Columbus City Council on July 16, 2018 through the following PO's: PO132591, PO132597 and PO132613. The coverage term period for the EMC hardware support services, in the amount of $42,684.10 is from August 1, 2019 to July 31, 2020 (see 1829-2019 CoC_CDW_ EMC VNX Support Renewal). The coverage term period(s) for the EMC software support services, in the amount of $76,104.90 has various term period dates by item as reflected on the attached quote document (see 1829-2019 CoC_CDW_ EMC Isilon Addition). The total cost associated with this legislation is $118,789.00.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.
FISCAL IMPACT:
In the years 2017 and 2018 the amounts of $354,914.91 and $225,586.58, respectively were legislated by the Department of Technology (DoT) for EMC hardware and software maintenance and support services. The total cost this year (2019) associated with this legislation for EMC hardware and software maintenance and support services is $118,789.00. Funds totaling $118,789.00 for this purchase were identified and are available within the Department of Technology, Information Services Division, Information Services Operating Fund.
CONTRACT COMPLIANCE NUMBER:
Vendor: CDW Government, LLC; F.I.D#/C.C#: 36-4230110; Expiration Date: 01/31/2020
(DAX vendor acct.#: 007352)
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order utilizing a State of Ohio, State Term Schedule, with CDW Government, LLC for the purchase of EMC hardware and software maintenance and support services; to authorize the expenditure of $118,789.00, from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($118,789.00)
Body
WHEREAS, this legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order utilizing State Term Schedule - STS-033, #534530, with an expiration date of November 18, 2019 with CDW Government, LLC for the purchase of EMC software and hardware maintenance and support services. The coverage term period for the EMC hardware support services, in the amount of $42,684.10 is from August 1, 2019 to July 31, 2020 (see 1829-2019 CoC_CDW_ EMC VNX Support Renewal). The coverage term period(s) for the EMC software support services, in the amount of $76,104.90 has various term period dates by item as reflected on the attached quote document (see 1829-2019 CoC_CDW_EMC Isilon Addition). The total cost associated with this legislation is $118,789.00; and
WHEREAS, the ordinance will provide for hardware and software support services needed for the City’s backup storage area network (SAN), for the Department of Technology; and
WHEREAS, the most recent contract was authorized through ordinance number 1788-2018 passed by the Columbus City Council on July 16, 2018 through the following PO's: PO132591, PO132597 and PO132613; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order utilizing State Term Schedule Contract with CDW Government, LLC for the purchase of EMC hardware and software maintenance and support services, to ensure reliable operation of the City’s critical data storage infrastructure, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management, on behalf of the Department of Technology (DoT), be and is hereby authorized to establish a purchase order utilizing State Term Schedule Contract - STS-033, #534530, with an expiration date of November 18, 2019 with CDW Government, LLC for the purchase of EMC hardware and software maintenance and support services. The coverage term period for the EMC hardware support services, in the amount of $42,684.10 is from August 1, 2019 to July 31, 2020 (see 1829-2019 CoC_CDW_ EMC VNX Support Renewal). The coverage term period(s) for the EMC software support services, in the amount of $76,104.90 has various term period dates by item as reflected on the attached quote document (see 1829-2019 CoC_CDW_EMC Isilon Addition). The total cost associated with this legislation is $118,789.00.
SECTION 2. That the expenditure of $118,789.00 or so much thereof as may be necessary is hereby authorized to be expended from: (see attachments: 1829-2019 EXP)
Div.: 47-02 | Fund: 5100| Sub-Fund: 5100001 | Obj. Class: 03 | Main Account: 63260 | Program Code: IT005 | Section 3: 470201 | Section 4: IT01 | Section 5: IT0101 | Amount: $42,684.10 |
Div.: 47-02 | Fund: 5100| Sub-Fund: 5100001 | Obj. Class: 03 | Main Account: 63946 | Program Code: IT005 | Section 3: 470201 | Section 4: IT01 | Section 5: IT0101 | Amount: $76,104.90 |
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves or vetoes the same.