Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this legislation with the appropriate Universal Term Contract Purchase Agreement established with Enforcement Video, LLC, dba WatchGuard Video, for the purchase of Body Worn Camera (BWC) warranties for the Columbus Division of Police. Body Worn Cameras are a video recording system that is utilized by law enforcement to record interactions with the public or gather video evidence at crime scenes.
Bid Information: The Department of Finance and Management, through RFQ001428, received and evaluated twelve (12) proposals and recommended an award be made to Enforcement Video, LLC dba WatchGuard Video. Ordinance 3078-2016, prepared by the Finance and Management Department, established an option contract (UTC) with this company.
Contract Compliance: Enforcement Video, LLC, dba WatchGuard Video; CC017898, expired 11/14/2018, the vendor will be contract compliant prior to passage.
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Emergency Designation: Emergency action is requested as funds are needed immediately to purchase said Body Worn Camera warranties for the Columbus Division of Police.
FISCAL IMPACT: This ordinance authorizes the expenditure of $195,605.00 from the Division of Police's general fund budget for the purchase of BWC warranties from a Universal Term Contract established by the Department of Finance and Management.
Title
To authorize the Finance and Management Director to associate all general budget reservations resulting from this ordinance with the appropriate universal term contract purchase agreement with Enforcement Video, LLC for the purchase of body worn camera warranties for the Division of Police; and to declare an emergency. ($195,605.00)
Body
WHEREAS, there is a need to purchase Body Worn Camera warranties for the Division of Police to continue the project started in 2016; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids and selected the highest ranked offeror to negotiate a contract for the provision of BWC and video recording system for the Columbus Division of Police; and,
WHEREAS, it is necessary to authorize the Finance and Management Director to associate all general budget reservations resulting from this ordinance with the appropriate universal term contract purchase agreements for the purchase of warranties for Body Worn Cameras for the Division of Police; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Police, in that it is immediately necessary to authorize the Finance and Management Director to associate all General Budget Reservations resulting from this legislation with the appropriate purchase agreement established with Enforcement Video, LLC, dba WatchGuard Video, for the purchase of Body Worn Camera (BWC) warranties for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to associate all general budget reservations resulting from this ordinance with the appropriate universal term contract with Enforcement Video, LLC, dba WatchGuard Video, for the purchase of warranties for Body Worn Cameras for the Columbus Division of Police.
SECTION 2. That the expenditure of $195,605.00, or so much thereof as may be needed in object class 03 contractual services, is hereby authorized within the Division of Police's general fund budget per the accounting codes in the attachment to this ordinance.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.