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File #: 1849-2019    Version: 1
Type: Ordinance Status: Passed
File created: 6/27/2019 In control: Public Safety Committee
On agenda: 7/15/2019 Final action: 7/17/2019
Title: To authorize the transfer of funds within the Department of Public Safety's general fund budget; to authorize the Finance and Management Director to enter into contract with Upstate Wholesale Supply DBA Brite for T939 Lifebooks and warranties in accordance with the terms of the State of Ohio DAS Cooperative Purchasing contract; to authorize the Finance and Management Director to enter into contract with Upstate Wholesale Supply DBA Brite for custom retro fit mounts in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $475,086.00 from the general fund; and to declare an emergency. ($475,086.00)
Attachments: 1. Brite Fujitsu Sole Source Letter Columbus, 2. Quote for Custom Retro Fitted Mounts, 3. Quote for Lifebooks 176, 4. MDC DAX Attach_6-28-19, 5. Sole Source Form Mounts.pdf
Explanation

BACKGROUND: The Division of Police needs to purchase one hundred seventy six (176) T939 Lifebooks with warranties and three hundred fifty three (353) custom made retro fit mounts. The Division of Police needs the Lifebooks and mounts to replace the current computers and mounts in its cruiser fleet because the computers are at end of life and the models are obsolete. Furthermore, the current computers currently use Windows 7, for which support will no longer be available as of January 1, 2020, and are not compatible with Windows 10. There is a need to use the most current Windows software in order to receive security patches and remain compliant with Criminal Justice Information Services (CJIS). The Lifebooks and warranties are available to purchase from the State Term Contract, Index Number STS-033 and Contract Number 534363. The vendor on the State Term Schedule Contract is Upstate Wholesale Supply, DBA Brite. This vendor is also the sole source provider for the custom made retro fit mounts and will need to be purchased in accordance with the provisions of 329 (Sole Source) of the Columbus City Code. The cost for the Lifebooks and warranties is $391,072.00, and the cost of the retro fit mounts is $84,014.00 for a total of $475,086.00. Funds need to be transferred within the General Fund budget of the Department of Public Safety, from Object Class (01) and Object Class (03), to Object Class (02) in order to purchase the Lifebooks and custom made retro fit mounts per the accounting codes in the attachment to this ordinance.

Bid Information: The State of Ohio established a State Term Schedule Contract, Index No. STS-033 and Contract No.534363 which expires on 11/28/2019 and is an Ohio DAS Cooperative Purchasing contract. City Ordinance #582-87 authorizes its use by City agencies. This contract is with Synnex Corporation. Upstate Wholesale Supply, DBA Brite, is a vendor on the State Term Schedule Contract and is the sole source provider of...

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