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File #: 1877-2019    Version: 1
Type: Ordinance Status: Passed
File created: 6/29/2019 In control: Technology Committee
On agenda: 7/22/2019 Final action: 7/25/2019
Title: To authorize the Director of Finance and Management, on behalf of the Department of Technology, for various Departments, to establish a purchase order with CDW Government, Llc, utilizing a State of Ohio, State Term Schedule (STS) to renew software support and maintenance for Netmotion software; to authorize the expenditure of $51,820.00 from the Department of Technology, Information Services Operating Fund. ($51,820.00)
Attachments: 1. 1877-2019_ STS 534530 CDW-G, 2. 1877-2019_ CDW-G STS Price Sheet, 3. 1877-2019_ CDW-G_Quote KRGB038 Netmotion, 4. 1877-2019 EXP
Explanation

BACKGROUND:

This ordinance will authorize the Director of Finance and Management, on behalf of the Department of Technology (DoT), for various Departments, to establish a purchase order with CDW Government, Llc, a dealer of Netmotion software, utilizing State of Ohio, State Term Schedules (STS033), #534530, expiration date 11/18/2019 to renew software support and maintenance for (1363) Netmotion software licenses for a coverage term period of one (1) year from September 30, 2019 to September 29, 2020, at a cost $51,820.00.

The City uses NetMotion software to enable mobile workers, including police officers and public utility field crews, to utilize computer applications over cellular communication networks. Without the NetMotion solution, these applications will not function when accessed over a cellular network, significantly diminishing the effectiveness and efficiency of City police officers and other mobile workers.

FISCAL IMPACT:
In 2017, the Department of Technology legislated $39,098.24 via (Ordinance No.: 1971-2017) for the Netmotion software mobility support. In 2018, DoT expended $43,390.24 (PO118729) for software support and $1,223.50 (PO145100) to acquire ten new licenses for Facilities Management for a (2018) total spend of $44,613.24. In March, 2019 a purchase for (110) new Netmotion licenses was made for Public Service- Infrastructure at a cost $14,962.20 (PO164919). The cost for this year’s (2019) annual renewal of the Netmotion software support is $51,820.00. Funds are budgeted and available within the Department of Technology’s internal services fund direct charge budget. This enables pro-rating the cost among the various funds of the beneficiary departments (i.e., Public Safety, Public Utilities, Public Service, City Attorney, and Facilities Mgmt.).

CONTRACT COMPLIANCE:
Vendor Name: CDW Government, Llc. F.I.D.#/: 36 - 3310735; Expiration Date: 01/31/2020
(DAX Vendor Acct. #: 007352)


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