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File #: 1884-2019    Version: 1
Type: Ordinance Status: Passed
File created: 7/1/2019 In control: Finance Committee
On agenda: 7/15/2019 Final action: 7/17/2019
Title: To authorize the Finance and Management Director to renew a Universal Term Contract for the option to purchase Etnyre Parts and Services with Southeastern Equipment Company, Inc., and to declare an emergency.
Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew an existing Universal Term Contract (UTC) for the option to obtain Etnyre Parts and Services with Southeastern Equipment Company, Inc. This contract provides for Case Construction, Kobelco, Bomag, Etnyre, Eager Beaver Trailer, KM International, New Way Refuse, Gradall, Carlton, Mauldin, Schwarze, Vacall, Superior Broom Parts and Services, used primarily by the Division of Fleet Management to repair City vehicles.

The sole source contract, PO089792 was authorized under Ordinance Number 2051-2017 and will expire October 31, 2019. In accordance with the specifications, the City and Southeastern Equipment Company, Inc. can renew the contract for an additional one year term subject to mutual agreement and approval of proper City Authorities. The new contract expiration date will be October 31, 2020.

EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency measure to insure there is no interruption of goods/services provided.

FISCAL IMPACT: No funding is required to renew the option contract. The Department of Finance and Management must set aside their own funding for their estimated expenditures.

Title

To authorize the Finance and Management Director to renew a Universal Term Contract for the option to purchase Etnyre Parts and Services with Southeastern Equipment Company, Inc., and to declare an emergency.

Body

WHEREAS, the Purchasing Office entered into a Universal Term Contract for Etnyre Parts and Services for use by the Division of Fleet Management; and

WHEREAS, this contract was entered into in accordance with relevant provisions of the Columbus City Code, “Sole Source Procurement” with Southeastern Equipment Company, Inc. being the sole source provider of these goods and services; and

WHEREAS, in accordance with the contract, the City and Southeastern Equipment Company, Inc...

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