Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew an existing Universal Term Contract (UTC) for the option to obtain Auto Glass and Auto Body Parts with LKQ Keystone Automotive Industries #197. This contract provides for Auto Glass and Auto Body Parts, used primarily by the Division of Fleet Management to repair City vehicles.
The contract, PO089999 was established in accordance with Request for Quotation RFQ006341 and authorized under Ordinance Number 2621-2017 and will expire October 31, 2019. In accordance with the bid specifications, the City and LKQ Keystone Automotive Industries #197 can renew the contract for an additional one year term subject to mutual agreement and approval of proper City Authorities. The new contract expiration date would be October 31, 2020.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency measure to insure there is no interruption of goods/services provided.
FISCAL IMPACT: No funding is required to renew the option contract. The Department of Finance and Management must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to renew a Universal Term Contract for the option to purchase Auto Glass and Auto Body Parts with LKQ Keystone Automotive Industries #197, and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into a Universal Term Contract for Auto Glass and Auto Body Parts for use by the Division of Fleet Management; and
WHEREAS, this contract was entered into in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ006341 with LKQ Keystone Automotive Industries #197 deemed the lowest, most responsive, responsible and best bidder; and
WHEREAS, in accordance with the bid specifications the City and LKQ Keystone Automotive Industries #197 can renew the contract for an additional one year period, subject to mutual agreement and approval of proper City authorities; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Division of Fleet Management in that it is necessary to authorize the Finance and Management Director to immediately renew a Universal Term Contract with LKQ Keystone Automotive Industries #197 for the option to obtain Auto Glass and Auto Body Parts, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew the option contract with LKQ Keystone Automotive Industries #197, PO089999 for a period of one year, from October 31, 2019 to and including October 31, 2020.
SECTION 2. That this extension is in accordance with relevant provisions of Section 329 of the Columbus City Code.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.