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File #: 1799-2019    Version: 1
Type: Ordinance Status: Passed
File created: 6/24/2019 In control: Public Service & Transportation Committee
On agenda: 7/22/2019 Final action: 7/25/2019
Title: To appropriate $353,225.00 from the unappropriated balance of the Street, Construction, Maintenance, and Repair Fund; to authorize the Director of Finance and Management to enter into a contract with Utility Truck Equipment, Inc. for the purchase of one (1) 50-foot Aerial Truck for the Division of Traffic Management; to authorize the expenditure of $353,225.00 from the Street Construction, Maintenance, and Repair Fund (Fund 2265); and to declare an emergency. ($353,225.00)
Attachments: 1. Approval for 50 ft Aerial Truck, 2. ORD 1799-2019 - Financials
Explanation

1. BACKGROUND:
This ordinance authorizes the Director of Finance and Management to enter into a contract with Utility Truck Equipment, Inc. for the purchase of one (1) 50-foot Aerial Truck for the Department of Public Service, Division of Traffic Management. The Division of Traffic Management will use it when working on various traffic control devices. The City of Columbus, Fleet Management Division, approved the one (1) 50-foot Aerial Truck. The 50-foot Aerial Bucket Truck is replacing BT-21771. In support of the Mayor’s Get Green Columbus initiative, this 50-foot Aerial Truck are hybrid electric.

The estimated Notice to Proceed date is July 26, 2019. The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code, Chapter 329 relating to competitive bidding (Solicitation RFQ012292) through Vendor Services. The City received two (2) bids on May 16, 2019, (both majority) and tabulated as follows:

Company Name Bid Amount City/State Majority/MBE/FBE
Utility Truck Equipment, Inc. $353,225.00 Circleville, OH Majority
Terex Utilities, Inc. $257,159.00 Pataskala, OH Majority

The award is to be made to Utility Truck Equipment, Inc. as the lowest responsive and responsible and best bidder for all items of its bid of $353,225.00. The lowest bid was deemed unresponsive due to the bidder’s proposal stating their bid did not comply with 17 sections of the bid specifications.

Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Utility Truck Equipment, Inc.

2. CONTRACT COMPLIANCE:
The contract compliance number for Utility Truck Equipment, Inc. is CC#004562 and expires 4/17/2021.

3. FISCAL IMPACT:
Although this purchase was not originally budgeted in the Street Construction, Maintenance, and Repair Fund (Fund 2265), the equipment is needed, and the fund has the available resources to make this purchase. ...

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