Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a professional services contract with Transystems Corporation of Ohio to add additional funds for design of the Arterial Street Rehabilitation - E. Broad Street Widening project in an amount of up to $20,000.00.
Ordinance 1454-2017 authorized the Director of Public Service to enter into a professional services contract with Transystems Corporation of Ohio for the Arterial Street Rehabilitation - E. Broad Street Widening project. The project will implement improvements to the East Broad Street Corridor from I-270 to Outerbelt Street.
This is an unplanned modification that is necessary to cover the cost of work due to a proposal for a new hotel within the project corridor. Additional traffic studies are needed to determine appropriate access management. These studies were not included in the original scope. It was deemed to be more cost efficient to modify the existing contract than to bid this part of the work.
The original contract amount: $406,826.72 (PO080529, Ord. 1454-2017)
The total of Modification No. 1: $20,000.00 (This Ordinance)
The contract amount including all modifications: $426,826.72
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Transystems Corporation of Ohio.
2. CONTRACT COMPLIANCE
The contract compliance number for Transystems Corporation of Ohio is CC007988 and expired 6/5/19. Transystems will need to renew contract compliance before the contract modification can be executed.
3. FISCAL IMPACT
Additional funding is not requested at this time. Ordinance 1454-2017 established ACPO002205 in the amount of $1,400,000.00 for preliminary and final engineering for this project. The original contract amount of $406,826.72 was established for the preliminary engineering needs from ACPO0002205, leaving a balance of $993,173.28. This modification to complete preliminary engineering will be funded from the remaining balance of ACPO002205.
4. EMERGENCY DESIGNATION
Emergency action is requested to complete this unexpected traffic study need in a timely manner to prevent delays in the project.
Title
To authorize the Director of Public Service to enter into a contract modification with Transystems Corporation of Ohio in connection with the Arterial Street Rehabilitation - East Broad Street Widening project; to authorize the expenditure of up to $20,000.00 for the contract modification from an existing Auditor’s Certificate; and to declare an emergency. ($20,000.00)
Body
WHEREAS, the Department of Public Service is engaged in the Arterial Street Rehabilitation - E. Broad Street Widening project to implement improvements to the East Broad Street Corridor from I-270 to Outerbelt Street; and
WHEREAS, contract no. PO080529 with Transystems Corporation of Ohio, in the amount of $406,826.72, was authorized by ordinance no. 1454-2017 for professional engineering services for the Arterial Street Rehabilitation - E. Broad Street Widening project; and
WHEREAS, it has become necessary to modify the contract in an amount up to $20,000.00 for additional traffic studies related to the planned addition of a hotel in the area; and
WHEREAS, there is an existing Auditor’s Certificate already established to fund design for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into a contract modification with Transystems Corporation of Ohio to complete unexpected traffic studies in a timely manner to prevent delays in the project schedule, thereby preserving the public health, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with Transystems Corporation of Ohio, 400 W Nationwide Blvd, Suite 225, Columbus, Ohio, 43215, for the Arterial Street Rehabilitation - E. Broad Street Widening project in the amount of $20,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 2. That the expenditure of $20,000.00, or so much thereof as may be needed, is hereby authorized from ACPO002205 for this contract modification.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.