Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Complete General Construction Company for the Bridge Rehabilitation - Sinclair Road Over Stream North of Morse Road project and to provide payment for construction, construction administration and inspection services.
This contract includes the replacement of the culvert over Bill Moose Run, profile correction for Sinclair Road, the construction of curbs, full depth pavement repair where needed, storm sewers, waterline work, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is August 26, 2019. The project was let by the Office of Support Services through Vendor Services and Bid Express. Two bids were received on June 27, 2019, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Complete General Construction Company $1,521,867.97 Columbus, OH MAJ
Shelly & Sands, Inc. $1,523,386.19 Columbus, OH MAJ
Award is to be made to Complete General Construction Company as the lowest responsive and responsible and best bidder for their bid of $1,521,867.97. The amount of construction administration and inspection services will be $152,186.80. The total legislated amount is $1,674,054.77.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Company.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Complete General Construction Company is CC006056 and expires 8/31/19.
3. PRE-QUALIFICATION STATUS
Complete General Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funds in the amount of $1,674,054.77 are available within the Morse Road TIF Fund, Fund 7414. It is necessary to transfer and appropriate funds within the Morse Road TIF Fund to align spending in the proper project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To authorize the transfer and appropriation of funds within the Morse Road TIF Fund; to authorize the Director of Public Service to enter into contract with Complete General Construction Company for the Bridge Rehabilitation - Sinclair Road Over Stream North of Morse Road project; to authorize the expenditure of up to $1,674,054.77 from the Morse Road TIF Fund for the Bridge Rehabilitation - Sinclair Road Over Stream North of Morse Road Project; and to declare an emergency. ($1,674,054.77)
Body
WHEREAS, the Department of Public Service is engaged in the Bridge Rehabilitation - Sinclair Road Over Stream North of Morse Road project; and
WHEREAS, the work for this project consists of the replacement of the culvert over Bill Moose Run, profile correction for Sinclair Road, the construction of curbs, full depth pavement repair where needed, storm sewers, and waterline work; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Complete General Construction Company will be awarded the contract for the Bridge Rehabilitation - Sinclair Road Over Stream North of Morse Road project; and
WHEREAS, the Department of Public Service requires funding to be available for the Bridge Rehabilitation - Sinclair Road Over Stream North of Morse Road project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary for Council to authorize a transfer of funds within the Morse Road TIF Fund, Fund 7414, to establish sufficient cash to pay for the project; and
WHEREAS, funds must be appropriated within Morse Road TIF Fund, Fund 7414; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with Complete General Construction Company to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of $1,674,054.77, or so much thereof as may be needed, is hereby authorized within Fund 7414 (Morse Road TIF Fund), from Dept-Div 4401 (Development Administration), Project P414001-100000 (Morse Road TIF), Object Class 06 (Capital Outlay) to Dept-Div 4401 (Development Administration), Project P530301-161506 (Bridge Rehabilitation- Sinclair Road Over Stream North of Morse Road), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2019, the sum of $1,674,054.77 is appropriated in Fund 7414 (Morse Road TIF), Dept-Div 4401 (Development Administration), Project P530301-161506 (Bridge Rehabilitation- Sinclair Road Over Stream North of Morse Road), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Complete General Construction Company, 1221 E. 5th Avenue, Columbus, Ohio, 43219, for the Bridge Rehabilitation - Sinclair Road Over Stream North of Morse Road project in the amount of up to $1,521,867.97 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $152,186.80.
SECTION 4. That the expenditure of $1,674,054.77, or so much thereof as may be needed, is hereby authorized in Fund 7414 (Morse Road TIF Fund), Dept-Div 4401 (Development Administration), Project P530301-161506 (Bridge Rehabilitation- Sinclair Road Over Stream North of Morse Road), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.