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File #: 1893-2019    Version: 1
Type: Ordinance Status: Passed
File created: 7/1/2019 In control: Finance Committee
On agenda: 7/22/2019 Final action: 7/25/2019
Title: To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Moist Clay and Glazes with Columbus Clay Company; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001107; and to declare an emergency. ($1.00).
Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Moist Clay and Glazes with Columbus Clay. The Recreation and Parks Department is the primary user for Moist Clay and Glazes and related items used at various Recreation and Parks locations. The term of the proposed option contract would be approximately two (2) years, expiring July 31, 2021, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on May 30, 2019. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ012349). Two (2) bids were received.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:

Columbus Clay, CC# 004691, expires 9/11/2020, Items 1-25, at discounts specified, $1.00
Total Estimated Annual Expenditure: $25,000.00, Recreation and Parks Department, the primary user

Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contract expires on July 31, 2019.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to ...

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