Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew existing Universal Term Contracts (UTC) for the option to obtain OEM Truck Parts with McNeilus Truck and Manufacturing Company, Refuse Parts Depot dba Wastebuilt and AMG Peterbilt of Columbus LLC. These contracts provide for the purchase of OEM Truck Parts, used primarily by the Division of Fleet Management to repair City vehicles.
The contracts were established in accordance with Request for Quotation RFQ006220 and authorized under Ordinance Number 2461-2017 and 2645-2017 and will expire September 30, 2019. In accordance with the bid specifications, the City and The Listed Vendors can renew the contracts for an additional one year term subject to mutual agreement and approval of proper City Authorities. The expiration date for the new contracts will be September 30, 2020.
McNeilus Truck and Manufacturing Company, RFQ006220 - Item 21, PO085503
Refuse Parts Depot dba Wastebuilt, RFQ006220 - Items 19, 22 and 28, PO084356
AMG Peterbilt of Columbus LLC, RFQ006220 - Item 26, PO090015
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency measure to insure there is no interruption of goods/services provided.
FISCAL IMPACT: No funding is required to renew the option contracts. The Department of Finance and Management must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to renew Universal Term Contracts for the option to purchase OEM Truck Parts with McNeilus Truck and Manufacturing Company, Refuse Parts Depot dba Wastebuilt and AMG Peterbilt of Columbus LLC, and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into Universal Term Contracts for OEM Truck Parts for use by the Division of Fleet Management; and
WHEREAS, these contracts were entered into in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ006220 with McNeilus Truck and Manufacturing Company, Refuse Parts Depot dba Wastebuilt and AMG Peterbilt of Columbus LLC who were deemed the lowest, most responsive, responsible and best bidders, and
WHEREAS, in accordance with the bid specifications, the City and The Listed Vendors can renew the contracts for an additional one year period, subject to mutual agreement and approval of proper City authorities; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Division of Fleet Management, in that it is necessary to authorize the Finance and Management Director to immediately renew Universal Term Contracts with The Listed Vendors for the option to obtain OEM Truck Parts to ensure no interruption of necessary parts, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew the option contracts with McNeilus Truck and Manufacturing Company, Refuse Parts Depot dba Wastebuilt and AMG Peterbilt of Columbus LLC for a period of one year, from September 30, 2019 to and including September 30, 2020.
SECTION 2. That this extension is in accordance with relevant provisions of Section 329 of the Columbus City Code.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.