Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to purchase one (1) LEEDS Spectral Vision System (LSV2) on Rollable Floorstand and warranty for enhancing the capacity of DNA analysis of casework samples from LEEDS Precision Instruments, Inc. The current evidence screening procedure requires a significant amount of hands-on time to visually examine, photograph, document, test, and collect samples from forensic casework evidence. The LEEDS Spectral Vision System (LSV2) will enable the lab to perform high-throughput screening and documentation of evidence by combining the visual examination (with ALS), photography, and documentation of steps into one process. The camera attachment also provides greater sensitivity than the naked eye to help potentially identify probative stains. It will also include the ability to use ultraviolet imaging to identify possible bloodstains that would otherwise be undetectable. The addition of this system to the current serological methods is expected to drastically reduce the amount of time necessary to screen evidence items and allow us to process cases more efficiently. The Division of Police Crime Lab was awarded the Forensic DNA Laboratory Efficiency Improvement and Capacity Enhancement (EICE) Program Grant award from the National Institute of Justice for the specific purchase of this equipment to further aid in processing DNA evidence.
BID INFORMATION: LEEDS Precision Instruments, Inc. is the sole source provider of this Spectral Vision System (LSV2) on Rollable Floorstand; therefore, this contract is being awarded pursuant to the sole source provisions of Chapter 329 of City Code. LEEDS Precision Instruments, Inc. is the only manufacturer of the LEEDS Spectral Vision System (LSV2) on Rollable Floorstand, and is an ISO 17025 accredited facility for calibration for magnification.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance Number: The vendor will update and become contract compliant prior to passage of this legislation.
EMERGENCY DESIGNATION: Emergency legislation is requested to supply the crime lab with necessary tools for DNA analysis and to purchase the one (1) LEEDS Spectral Vision System (LSV2) on Rollable Floorstand prior to the expiration of the grant.
FISCAL IMPACT: The purchase of the one (1) LEEDS Spectral Vision System (LSV2) on Rollable Floorstand which includes installation, qualification, training, and warranties for enhancing the capacity of DNA analysis of casework samples in the amount of $56,130.00 will be made using grant funds from the 2018 NIJ DNA Capacity Enhancement Grant.
Title
To authorize the Finance and Management Director to enter into a contract with LEEDS Precision Instruments, Inc., for the purchase of one (1) LEEDS Spectral Vision System (LSV2) on Rollable Floorstand and warranty for enhancing the capacity of DNA analysis of casework samples for the Division of Police Crime Lab in accordance with sole source procurement provisions of City Code; to authorize the expenditure of $56,130.00 from the General Government Grant Fund; and to declare an emergency. ($56,130.00)
Body
WHEREAS, the Division of Police was awarded a Forensic DNA Laboratory Efficiency Improvement and Capacity Enhancement (EICE) Program Grant from the National Institute of Justice for the specific purchase of one (1) LEEDS Spectral Vision System (LSV2) on Rollable Floorstand and warranty for enhancing the capacity of DNA analysis of casework samples for the Division of Police Crime Lab, thus providing laboratory efficiency improvement; and,
WHEREAS, this equipment will aid in the processing of DNA from evidentiary samples; and,
WHEREAS, the Division of Police, Crime Lab needs to purchase one (1) LEEDS Spectral Vision System (LSV2) on Rollable Floorstand; and,
WHEREAS, LEEDS Precision Instruments, Inc.is the sole source provider of the LEEDS Spectral Vision System (LSV2) on Rollable Floorstand; and,
WHEREAS, this contract is being awarded pursuant to the provisions of Chapter 329 of City Code relating to sole source procurement; and,
WHEREAS, an emergency exists in the usual and daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to purchase one (1) LEEDS Spectral Vision System (LSV2) on Rollable Floorstand for the Division of Police Crime Lab for the immediate preservation of the public peace, health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into a contract with LEEDS Precision Instruments, Inc. for the purchase of one (1) LEEDS Spectral Vision System (LSV2) on Rollable Floorstand and warranty for the Division of Police Crime Lab.
SECTION 2. That the expenditure of $56,130.00, or so much thereof as may be needed, be and the same is hereby authorized in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That said contract shall be awarded in accordance with the sole source provisions of Chapter 329 of the Columbus City Code.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 5. That at the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.