Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Generator Preventive Maintenance (PM) and Repair Services from Engine Energy and Automation LLC. This contract will be used Citywide for generator repairs and maintenance. The term of the proposed option contract will be approximately two (2) years, expiring 10/31/2021, with the option to renew for two (2) additional one (1) year extensions. The Purchasing Office opened formal bids on June 20, 2019.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ012652). Four (4) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Engine Energy and Automation LLC. CC# 029041 expires 6/11/2021, All Items, $1.00
Total Estimated Annual Expenditure: $75,000.00, Citywide
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contract holder no longer provides these services.
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Generator Preventive Maintenance (PM) and Repair Services from Engine Energy and Automation LLC; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001107; and to declare an emergency.
Body
WHEREAS, Generator Preventive Maintenance (PM) and Repair Services UTC will provide for citywide generator repairs and maintenance; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on June 20, 2019 and selected the overall lowest, responsive, responsible and best bidder Engine Energy and Automation LLC.; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Generator Preventive Maintenance (PM) and Repair Services from Engine Energy and Automation LLC. because the current contract holder no longer provides these services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Generator Preventive Maintenance (PM) and Repair Services in accordance with Request for Quotation RFQ012652 for a term of approximately two (2) years, expiring 10/31/2021, with the option to renew for two (2) additional one (1) year extensions, as follows:
Engine Energy and Automation LLC, All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107 of this ordinance to pay the cost thereof,
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.