Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to renew the professional engineering / architectural services agreement with Abbot Studios architects + planners + designers, LLC (“Abbot Studios”) for the Watershed Facilities Improvements Project, Capital Improvements Project No. 690525-100000, Division of Water Contract No. 2177.
The initial contract provided a study and needs assessment service to identify rehabilitation\upgrade\repair needs and assist the City in prioritizing these improvements by developing a project phasing plan for the facility improvements.
Renewal No. 1 (current) will provide Detailed Design and Bidding Services for a portion of the recommended improvements. Detailed Design phase work will prepare contract documents (including specifications and drawings) for construction of the facilities’ improvements. Detailed Design also includes plan and specification review meetings, assisting in negotiations, permitting, and other matters with building and zoning agencies as necessary.
The Community Planning Area for this project is “99 - N/A” since work is services multiple community planning areas.
FUTURE RENEWAL: Renewal No. 2 will requested to provide Engineering Services During Construction.
1.1 Amount of additional funds to be expended: $317,000.00
Original Contract Amount: $ 196,000.00 (PO077719)
Renewal #1 (current): $ 317,000.00
Renewal #2 (future): $ 300,000.00
Total (Orig. + Renewal No’s 1-2): $ 813,000.00
1.2. Reason other procurement processes are not used:
This contract was anticipated to be funded in phases as indicated in the original request for proposals and as authorized legislation under Ordinance No. 1641-2017. Abbott Studios is familiar with the details of the project and has compiled a Basis of Design Report detailing their findings and recommendations. The process of selecting and contracting a new consultant team to review documents prepared by Abbott Studios would delay the project and increase engineering and construction costs.
1.3. How cost of renewal was determined:
The scope of Watershed Facilities Improvements Construction was determined based on the assessment of the existing conditions for the Watershed Management Hoover Facility and Griggs Facility. This assessment was completed as part of the Original Contract (Phase I). The assessment allowed the consultants to develop a work breakdown structure to estimate project costs. Negotiations between Abbott Studios and the City of Columbus took place to identify the scope and fee necessary to design the selected improvements.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
Occasional improvements are necessary to reduce excessive maintenance costs and extend the life of City buildings. Upgrades and best practices to the administrative and field office facilities for Watershed Management were evaluated and considered for improvement. These improvements have the potential for positive environmental impacts and potential energy savings by improving the building envelopes. The majority of the work will occur within areas that are not accessible to the public, so no community outreach is anticipated.
3. CONTRACT COMPLIANCE INFO: 31-1181520, expires 6/13/21, MAJ, DAX No. 4796.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Abbot Studios.
4. FISCAL IMPACT: A transfer of funds within the Water G.O. Bonds Fund will be necessary as well as an amendment to the 2019 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to renew the professional engineering / architectural services agreement with Abbot Studios for the Watershed Facilities Improvements Project; for the Division of Water; to authorize a transfer and expenditure up to $317,000.00 within the Water General Obligations Bond Fund; and to amend the 2019 Capital Improvements Budget. ($317,000.00)
Body
WHEREAS, Contract No. PO077719 was authorized by Ordinance No. 1641-2017, passed July 17, 2017, was executed on August 21, 2017, and approved by the City Attorney on August 24, 2017, for the Watershed Facilities Improvements Project; and
WHEREAS, Contract Renewal #1 (current) is needed for Detailed Design and Bidding Services; and
WHEREAS, Contract Renewal #2 (future) will be needed to provide Engineering Services During Construction; and
WHEREAS, it is necessary for this Council to authorize the Director of Public Utilities to renew the professional engineering / architectural services agreement with Abbot Studios for the Watershed Facilities Improvements Project; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to renew the professional engineering / architectural services agreement with Abbot Studios, for the Watershed Facilities Improvements Project, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to renew the professional engineering / architectural services agreement with Abbot Studios, FID #31-1181520, 130 E. Chestnut St., Ste. 302, Columbus, OH 43215; for the Watershed Facilities Improvements Project, in an amount up to $317,000.00.
SECTION 2. That this Renewal is in compliance with Chapter 329 of Columbus City Codes.
SECTION 3. That the transfer of $67,000.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance. (*There is already $250,000 available in Fund 6006.)
SECTION 4. That the 2019 Capital Improvements Budget is hereby amended, in Fund 6006 - Water G.O. Bonds Fund, as follows:
Project ID | Project Name | Current Authority | Revised Authority | Change
P690557-100000 (carryover) | Land Stewardship Update | $989,800 | $922,800 | -$67,000
P690525-100000 (carryover) | Watershed Fac. Imp’s | $413,800 | $480,800 | +$67,000
SECTION 5. That an expenditure of $317,000.00 or so much thereof as may be needed, is hereby authorized in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.