Explanation
Background: This ordinance authorizes the Finance and Management Director to associate all General Budget reservations resulting from this ordinance with appropriate Universal Term Contracts for automotive parts on behalf of the Fleet Management Division, in order to repair and service City vehicles. All related purchase orders will be issued from Universal Term Contracts previously established by the City of Columbus, Purchasing Office.
During 2019, the Fleet Management Division is budgeted to spend $4.5 million for parts, to keep the City's fleet of approximately 6,000 vehicles in operation. Fleet Management processes over 40,000 work orders annually for all City vehicles and equipment and requires purchase orders with over 400 vendors to help meet this need.
Fiscal Impact: This ordinance authorizes an expenditure of $1,000,000.00 from the Fleet Management Operating Fund from previously established Universal Term Contracts for parts related to City vehicles. In 2018, the Fleet Management Division expended $5.25 million for parts to keep the City's vehicle fleet in operation. In 2017, the Fleet Management Division expended $4.8 million for parts.
Emergency action is requested to ensure an uninterrupted supply of automotive parts, thereby keeping City owned vehicles in operation, including Police, Fire, and Refuse Collection vehicles.
Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for automotive parts, thereby allowing the Fleet Management Division to purchase needed equipment; to authorize the expenditure of $1,000,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($1,000,000.00)
Body
WHEREAS, various Universal Term Contracts (UTC) have been established through the formal competitive bidding process of the Purchasing Office for vehicle parts; and
WHEREAS, ...
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