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File #: 1785-2019    Version: 1
Type: Ordinance Status: Passed
File created: 6/21/2019 In control: Finance Committee
On agenda: 7/29/2019 Final action: 7/31/2019
Title: To authorize the City Auditor to enter into contracts with OnActuate Consulting Inc., Knowledge Services, Navigator Management Partners and/or such additional consultant vendors as may be necessary, for upgrading Dynamics AX 2012 to Dynamics 365 Finance and Operations (D365FO); to provide funding for the upgrade of Dynamics 2012, and support and maintenance of Dynamics 365 Finance and Operations system; to authorize the City Auditor to appropriate and transfer funds from the Special Income Tax Fund to the Auditor G.O. Bond Fund; to authorize the expenditure of up to $1,900,000.00 from the Auditor G.O. Bond Fund for a total expenditure of $1,900,000.00; and to declare an emergency ($1,900,000.00).
Attachments: 1. Ord template 1785.pdf
Explanation

BACKGROUND: This ordinance NO. 1785-2019 authorizes expenditures of $1,900,000 for the upgrade (and support) of Dynamics AX 2012 to Dynamics 365 Finance and Operations. This legislation authorizes the City Auditor to enter into contract with OnActuate Consulting Inc., Knowledge Services, Navigator Management Partners and/or such additional consultant vendors as may be necessary.

The City implemented Microsoft Dynamics AX 2012, R3 for Public Sector Industry as its financial management system on January 1, 2016. Approximately 600 active users and 7,000 vendor contacts utilize the system.

This project seeks a new Microsoft Partner to provide professional consulting services, training and ongoing support and is expected to be renewable annually, subject to mutual agreement, as well as funding, appropriation, and approval by City Council. Services will include the performance of functional and gap analysis of City of Columbus use of product and reliance on third party solutions or customizations. As some Tyler Insight Extension (TIE) items are to be added to D365FO core by Microsoft, it is anticipated that Columbus can return closer to the manufacturer’s product and reduce reliance on third party solutions and customizations.

The Evaluation Committee conducted an RFP process in accordance with Chapter 329, Section 329.28 of the Columbus City Code. The RFP was advertised on February 4, 2019 and expired on March 11, 2019 4:00 PM EST. The committee is comprised of cross functional stakeholders from the City Auditor’s Office, the Department of Finance and Management, the Purchasing Office, and Public Safety representing the various financial disciplines within the system.

Five (5) responses were received and evaluated. The initial responses were evaluated based on the following criteria:
· The competence of the offeror to perform the required service as indicated by the technical training, education and experience of the offeror's personnel who ...

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