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File #: 1808-2019    Version: 1
Type: Ordinance Status: Passed
File created: 6/25/2019 In control: Technology Committee
On agenda: 7/29/2019 Final action: 7/31/2019
Title: To authorize the Director of Finance and Management to establish a purchase order with CDW Government LLC for Cisco SmartNet hardware maintenance support services, for the city's Metronet infrastructure, from an existing State of Ohio, State Term Schedule; to authorize the expenditure of $180,738.73 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($180,738.73)
Attachments: 1. 2019-2020 CDWG SMARTnet Quote, 2. 1808-2019 EXP, 3. Ord. 1808-2019 STS contract page
Explanation
BACKGROUND:
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with CDW Government LLC utilizing a State of Ohio, State Term Schedule (STS-033) Number 534530 (expiration date:11/18/2019), for Cisco SmartNet maintenance services to support citywide Metronet hardware in the amount of $180,738.73. This purchase order will provide Cisco hardware maintenance support for the City's Metronet for a one (1) year term period beginning July 1, 2019 through June 30, 2020. This service contract was most recently renewed under the authority of ordinance no. 1640-2018, passed by City Council June 25, 2018 establishing Purchase Orders (PO126344, PO126346-thru PO126351).

The Metronet is a critical component of the computing infrastructure of the city. SmartNet supports data transfer needs for imaging applications as well as other city applications such as e-mail, CUBS (utility billing), purchasing/procurement/accounting systems, payroll/personnel, VOIP telephone service, WiFi access, and geographic information systems (GIS).

EMERGENCY:
Emergency designation is requested to establish a purchase order at the earliest possible date and to continue with services that are necessary to support daily operation activities and to ensure no service interruption.
FISCAL IMPACT:
In 2017 and 2018, the Department of Technology expended $442,554.24, and $423,038.00, respectively for Cisco SmartNet hardware maintenance support services. Funding for this year (2019) in the amount of $180,738.73 was budgeted and is available within the Department of Technology, Information Services Division, Information Services Operating Fund.

CONTRACT COMPLIANCE NUMBER:
Vendor Name: CDW Government, LLC; F.I.D#/C.C#: 36-4230110; Exp. Date: 01/31/2020
(DAX vendor acct.#: 007352)

Title
To authorize the Director of Finance and Management to establish a purchase order with CDW G...

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