Explanation
This ordinance is to authorize the Director of the Recreation and Parks Department to enter into contract with American Ramp Company dba Progressive Bike Ramps for professional services for improvements to Berliner Park.
The total costs for services associated with this project will be $188,000.00 and partially funded by an ODNR Recreational Trail Program (RTP) grant. The City will be responsible for an amount equal to $52,314.00 and the reimbursable ODNR RTP Grant equals $135,686.00.
Background: This project will develop up to 3 miles of urban singletrack natural surface trail and a bike skills area along the Scioto River corridor south of Greenlawn Ave. The Berliner Singletrack will be the first professionally designed all-weather natural surface trail inside the 270 outer belt of Columbus, Ohio. This project will also provide an active outdoor experience for all ages and social groups near downtown Columbus directly accessible by the Central Ohio Greenways trail system and public transportation.
Proposals were advertised through Vendor Services, in accordance with City Code Section 329, May 6th, 2019 and received by the Recreation and Parks Department on May 31st, 2019. One proposal was received from:
Company Status
American Ramp Company dba Progressive Bike Ramps (MAJ)
A selection team evaluated the proposals on June 10th, 2019 and recommended that American Ramp Company be selected to perform the work. The firm was chosen based on their reference projects, experience, qualifications, and quality project approach.
Progressive Bike Ramps has met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
American Ramp Company dba Progressive Bike Ramps
601 S. McKinley Ave.
Joplin, MO 64801
Tim Babcock, 417.206.6816
CCN: 35-2353308 CC020897
Exp. Date: 4/24/2021
Emergency Justification: An emergency is being requested in order to begin design work with the selected consultant to have construction started and complete within the time frame requested by the Ohio Department of Natural Resources RTP Grant Agreement by the end of June 2020.
Benefits to the Public: Berliner natural surface singletrack trails and bike skills area will be directly accessible from the Central Ohio Greenway Scioto Trail. The Scioto Trail is directly connected to the greater Central Ohio Greenways network consisting of over 160 miles of regional trails and connections to neighborhoods throughout Columbus. This trail project will be geared towards beginner and intermediate users encouraging all ages and user groups to experience singletrack mountain bike riding within minutes of downtown.
Community Input/Issues: CRPD planning staff began working with local bike advocacy groups in 2016 to develop planning documents for providing urban natural surface trails and bike skills development areas around the regional greenway trail system. This coordination included public meeting and public input through online surveys and open forums to provide input. As this project moves forward, the community will continue to be engaged as plans are refined and finalized.
Area(s) Affected: Area 59. Southwest
The Southwest community neighborhood recreational opportunities will be directly improved. However, once completed, the new singletrack trail will be connected directly to the Central Ohio Greenway trail system, specifically the Scioto Trail, offering trail based access to all Columbus residents. In addition, this facility will be a regional draw for residents and visitors from across the greater Columbus and Central Ohio area.
Master Plan Relation: This project supports the departments Master Plan by expanding and improving bike infrastructure, facilities and accessibility (Table 6.1 Section 1.10.2-4). This project also addresses ‘System-wide Strategies’ per 1.1.3 - Remove access and circulation barriers to city parks and to make facilities within a park accessible to pedestrians.
The Department is also partnering with local bike advocacy groups during this project to promote safe and healthy outdoor access.
Fiscal Impact: This ordinance will authorize the appropriation of $135,686.00 in grant funds in the Recreation and Parks Grant Fund 2283. This ordinance will also authorize a grant match of $52,314.00 from the Recreation and Parks Voted Bond Fund 7702. $52,314.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of the grant match and contract. There is a total of $188,000.00 available for this project.
Funding
ODNR RTP = $135,686.00
Local CRPD = $52,314.00
Title
To authorize the Director of Recreation and Parks to enter into an agreement with the Ohio Department of Natural Resources (ODNR) and accept grant funds to develop up to 3 miles of urban singletrack natural surface trail and a bike skills area in Berliner Park; to authorize and direct the Director of Recreation and Parks to enter into contract with American Ramp Company DBA Progressive Bike Ramps to develop up to 3 miles of urban singletrack natural surface trail and a bike skills area in Berliner Park; to authorize the City Auditor to appropriate $135,686.00 to the Recreation and Parks Grant Fund; to authorize the transfer of $52,314.00 between projects within the Recreation and Parks Bond Fund; to amend the 2019 Capital Improvements Budget Ordinance 1326-2019; to authorize the expenditure of $188,000.00 from the from the Recreation and Parks Grant Fund and Voted Bond Fund; and to declare an emergency. ($188,000.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into an agreement with the Ohio Department of Natural Resources (ODNR) and accept grant funds to develop up to 3 miles of urban singletrack natural surface trail and a bike skills area in Berliner Park. The amount of the grant is $135,686.00; and
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with American Ramp Company DBA Progressive Bike Ramps to develop up to 3 miles of urban singletrack natural surface trail and a bike skills area in Berliner Park; and
WHEREAS, it is necessary to authorize the City Auditor to appropriate $135,686.00 to the Recreation and Parks Grant Fund 2283; and
WHEREAS, it is necessary to authorize the transfer of $52,314.00 between projects within the Recreation and Parks Bond Fund 7702; and
WHEREAS, it is necessary to authorize that the 2019 Capital Improvements Budget Ordinance 1326-2019 be amended in order to provide sufficient budget authority for this legislation and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $188,000.00 from the Recreation and Parks Grant Fund 2283 and Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract in order to begin design work with the selected consultant to have construction started and complete within the time frame requested by the Ohio Department of Natural Resources RTP Grant Agreement by the end of June 2020; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is authorized to enter into an agreement with the Ohio Department of Natural Resources (ODNR) and accept grant funds to develop up to 3 miles of urban singletrack natural surface trail and a bike skills area in Berliner Park. The amount of the grant is $135,686.00.
SECTION 2. That the Director of the Recreation and Parks Department is hereby authorized to enter into contract with American Ramp Company DBA Progressive Bike Ramps to develop up to 3 miles of urban singletrack natural surface trail and a bike skills area in Berliner Park.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2019, the sum of $135,686.00 is appropriated to the Recreation and Parks Grant Fund 2283 per the account codes in the attachment to this ordinance. Appropriation effective upon receipt of executed grant agreement.
SECTION 7. That the transfer of $52,314.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 8. That the 2019 Capital Improvements Budget Ordinance 1326-2019 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P510316-100000; Greenways Projects (Voted Carryover) / $871,342 / ($52,314) / $819,028
Fund 7702; P510913-512000; Berliner Urban Singletrack Grant Match (Voted Carryover) / $0 / $52,314 / $52,314
SECTION 9. That, for the purpose stated in Section 2, the expenditure of $188,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Grant Fund 2283 and Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.