Explanation
This ordinance is to authorize the Director of the Recreation and Parks Department to enter into contract with Designing Local, LTD for professional services for improvements to the Tuttle Park lower fields.
Background: This project will generate the necessary public engagement, conceptual design, and construction documentation required for rehabilitation and improvement of the eastern portion of the lower fields of Tuttle Park. The objective is a response to public requests for park improvements during the most recent University District Plan process. In coordination with the Tuttle CRC, University Area Commission, and additional community input, the Department identified preliminary programming that has been supported by the community. The design consultant will confirm and refine the final park amenities identified through community engagement during preliminary programming.
Proposals were advertised through Vendor Services, in accordance with City Code Section 329, and received on June 6th, 2019 and a selection team evaluated the proposals on June 12th, 2019 by the Recreation and Parks Department. Proposals were received from the following companies:
Company Status
Designing Local, LTD (FBE)
EMH&T (FBE)
The EDGE Group (MAJ)
REALM Collaborative (MAJ)
MKSK (MAJ)
After reviewing the proposals that were submitted, it was recommended Designing Local, LTD be selected to perform the work. The firm was chosen based on their reference projects, experience, qualifications, availability, timeline, and project approach.
Designing Local LTD and all proposed subconsultants have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Designing Local, LTD
110 E. Main St, Suite A,
Columbus, OH
Matt Leasure, 614.893.7178
CCN: CC020995 46-5172793
Expiration Date - 01/25/2021
Emergency Justification: An emergency is being requested in order to complete the stakeholder engagement and design development by the end of 2019 to begin construction documents early 2020.
Benefits to the Public: Removing outdated and unused park infrastructure and improving the site with high value and community requested amenities provides highly recognized year-round benefits to urban lifestyles.
Community Input/Issues: The Tuttle Park project is an UIRF funded project and has been presented to the Tuttle CRC and University Area District communities and accepted by the community members as important improvements to Tuttle Park. The conceptual programming of the improvements was driven through community input and direct requests by the neighborhood for new and improved park amenities.
Area(s) Affected: Directly impacts the University District 44 & adjacent to Olentangy West 38. The park is easily accessible by foot and bike to all communities connected to the Olentangy Trail.
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by updating existing park infrastructure requested by the community and improving health and wellness by providing a safe and accessible place for all ages and skill levels to experience and play. Community skate parks are free and open to all. The new park improvements will create recreational opportunities for the neighborhood and increase awareness of the value of Tuttle Park by drawing in users from the greater community.
Direct relation to Master Plan:
Strategies for Community Parks
• 1.3.4 - Update 1 community park per year
o Provide and plan for a 3 hour user experience
o Promote year round use
Fiscal Impact: $150,960.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Designing Local, LTD for professional services for improvements to the Tuttle Park lower fields; to authorize the expenditure of $150,960.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($150,960.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with Designing Local, LTD for professional services for improvements to the Tuttle Park lower fields; and
WHEREAS, it is necessary to authorize the expenditure of $150,960.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract in order to complete the stakeholder engagement and design development by the end of 2019 to begin construction documents early 2020, thereby preserving the public health, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to enter into contract with Designing Local, LTD for professional services for improvements to the Tuttle Park lower fields.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. For the purpose stated in Section 1, the expenditure of $150,960.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.