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File #: 1887-2019    Version: 1
Type: Ordinance Status: Passed
File created: 7/1/2019 In control: Recreation & Parks Committee
On agenda: 7/29/2019 Final action: 7/31/2019
Title: To authorize the Director of Recreation and Parks to modify the construction contract with Gutknecht Construction for the renovation of the Indian Mound Community Center and to modify the Professional Services Contract with Hardline Design Company for the renovation of the Indian Mound Community Center; to authorize the transfer of $644,320.00 between projects within the Recreation and Parks Voted Bond Fund; to amend the 2019 Capital Improvements Budget Ordinance 1326-2019; to authorize the expenditure of $644,320.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($644,320.00)
Attachments: 1. Indian Mound Construction Modification
Explanation

This ordinance is to authorize the Director of the Recreation to modify our original construction contract with Gutknecht Construction (Ord. 1339-2018) for the renovation of the Indian Mound Community Center and to modify the Professional Services Contract with Hardline Design Company (Ord. 1338-2018) for the renovation of the Indian Mound Community Center.

Background: The improvements to the Indian Mound Community Center are updating the HVAC, plumbing, and electrical systems as well as upgrading the existing classrooms and gymnasium. In addition, there will be an addition that will house a new art room, ceramics room, fitness center, classrooms, game room, restrooms, kitchen, welcoming lobby and offices that will enhance the community’s use of this facility. The current facility has 10,127 square feet and will be expanded to 32,000 square feet.

Per City Code (329.09) as it applies to contract modifications:

1. The amount of additional funds to be expended under these modifications?
a. Requesting $538,300.00 to modify the construction contract with Gutknecht Construction and $106,020.00 to modify the contract with Hardline Design Company (with CTL) to provide Professional Construction Management Services.

2. Why the need for additional funds could not have been seen at the times that the contracts were initially awarded?
a. We have had two seasons of extremely wet weather with record rainfalls that have caused unanticipated delays which we have had to recover to finish the project in 2019.
b. It was not known at the time construction started that the power service that operated the spray ground at the Center was the same service that provided power to the building. As-built plans indicated separate power services. This caused delay that had to be recovered as the spray ground needed to remain open for summer operations (2018). This delay pushed masonry work into the winter of 2019 when it was originally to be complete fall of 2018.
c. Exi...

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