Explanation
Background: This ordinance authorizes the Finance and Management Director to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract for Sutphen Parts & Service. This ordinance is for the repair of Engine 3 on behalf of the Division of Fire. This repair will entail the removal, repair, and reinstallation of damaged front end parts including the front bumper, supports, mounts, trim, and body panels. Purchase orders will be issued as needed from a Universal Term Contract previously established by the Purchasing Office.
Sutphen Corporation- EIN# 31-0671786, Vendor# 0042002 - PA002623 - Sutphen Parts & Service exp. 10/31/2019
Fiscal Impact: This ordinance authorizes an expenditure of $26,299.05 from the Public Safety Fire Capital Improvement Budget from a previously established Universal Term Contract for Sutphen fire truck repair service related to City vehicles.
Emergency action is requested to ensure that the purchase order can be established in a timely manner to ensure this unit can be placed back into service as soon as possible.
Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement and to establish related purchase orders for the repair of Engine 3 on behalf of the Division of Fire per the terms and conditions of the previously established Universal Term Contract with Sutphen Corporation; to amend the 2019 Capital Improvement Budget; to authorize the transfer of funds between projects; to authorize the expenditure of $26,299.05 from Public Safety’s Capital Improvement Fund; and to declare an emergency. ($26,299.05)
Body
WHEREAS, a Universal Term Contract (UTC) has been established through the formal competitive bidding process of the Purchasing Office for Sutphen Parts & Service; and
WHEREAS, the Finance and Management Department, Fleet Management Division, has a need to purchase Sutphen fire truck repair services for repair of Fire Engine 3; and
WHEREAS, it is necessary to authorize the expenditure of $26,299.05 from the Public Safety Capital Improvement Budget; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to authorize the Director of Finance and Management to issue purchase order(s) with Sutphen Corporation for repair of Fire Engine 3, allowing for timely repair and returning the vehicle to operational status, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement, and to establish the related purchase order for the repair of Engine 3 on behalf of the Division of Fire per the terms and conditions of previously established Universal Term Contracts, the current vendor is as follows:
Sutphen Parts & Service - Sutphen Corporation - - EIN# 31-0671786, Vendor# 0042002- PA002623 -exp. 10/31/2019
SECTION 2. That the 2019 Capital Improvement Budget is hereby amended as follows:
Project No. | Project Name | Revised Authority | Remaining Authority | Change
P330043-100001 | Police Facility - CSB Building | $330,000.00 |$303,700.95 | ($26,299.05)
P340151-100000 | Fire Apparatus Replacement - Platform Ladders| $0 | $26,299.05 | $26,299.05
SECTION 3. That the City Auditor is hereby authorized to transfer and appropriate $26,299.05 or so much thereof as may be needed, within the Safety Voted Capital Fund per the account codes in the attachment to this ordinance.
See Attached File: 1948-2019 Legislation Template.xls
SECTION 4. That the expenditure of $26,299.05, or so much thereof as may be necessary in regard to the action authorized in Section 1, be and is hereby authorized from Fund 7701 (Safety Voted Capital Funds); Department 30, Division 3004, Object Class 06; Project P340151-100000, per the accounting codes in the attachment to this ordinance.
See Attached File: 1948-2019 Legislation Template.xls
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering such project that the project has been completed and the monies are no longer required for such project; except that no transfer shall be made from a project account funded by monies from more than one source.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.