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File #: 2042-2019    Version: 1
Type: Ordinance Status: Passed
File created: 7/12/2019 In control: Small & Minority Business Committee
On agenda: 7/29/2019 Final action: 7/31/2019
Title: To authorize the Director of the Office of Diversity and Inclusion to enter into an event planning contract and a conference hosting contract with Progressive Marketing and Management to provide conference planning and hosting activities related to the 2019 City of Columbus Small Business Conference & Opportunity Exchange; to authorize the transfer of $150,000.00 within the General Fund; to authorize the appropriation and expenditure of $272,000.00 from the Small Business Education and Training Fund; to authorize the expenditure of $150,000.00 from the General Fund; and to declare an emergency. ($422,000.00)
Attachments: 1. Attachment for funding 2042-2019
Explanation

BACKGROUND: This legislation authorizes the Director of the Office of Diversity and Inclusion to enter into two separate, but related contracts with Progressive Marketing and Management (PMM) for event planning services and cost of expenses related to the 2019 City of Columbus Small Business Conference & Opportunity Exchange. The two-day event will provide tangible tips, resources and business opportunities to start-ups, entrepreneurs and small business owners across the state. Hosted by Mayor Andrew J. Ginther and the City of Columbus, Department of Diversity and Inclusion, the conference will provide an interactive platform for municipality leads, procurement officers, supplier diversity professionals, business owners and leaders, and industry influencers to discuss best practices in supplier diversity to build and grow their businesses.
PMM will manage all aspects of event planning and the full execution of this two day conference. PMM will source, contract with, schedule, manage and remit payment for all conference expenses after pre-approval by the City. Expenses shall include, but not be limited to, the following: speakers, presenters, talent, exhibitors; food and beverage providers; equipment vendors; facilities; website portal; photographer; and any other conference related service or product. Furthermore, PMM shall manage all aspects of the conference, including marketing and recruitment, trade show layout and assignment, décor, and other key areas to ensure a successful experience for conference attendees. PMM will be required to submit a list of proposed expenses to the City for pre-approval prior to committing to expend funds. PMM will also provide maximum opportunities for the engagement of minority and women owned business enterprises inclusion in the provision of any goods and services related to this event.
PMM’s fees for event planning services shall not exceed $150,000.00. The total cost of expenses related to hosting and executin...

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