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File #: 2051-2019    Version: 1
Type: Ordinance Status: Passed
File created: 7/15/2019 In control: Technology Committee
On agenda: 7/29/2019 Final action: 7/31/2019
Title: To authorize the Director of Finance and Management, on behalf of the Department of Technology for various city departments, to establish a purchase order/contract with Diversatec Resources, Inc. utilizing an Ohio State Term Schedule (STS) for the purchase of Accela software licensing and maintenance and support services; to authorize the expenditure of $334,259.93 from the Department of Technology, Information Services Operating Fund, and to declare an emergency. ($334,259.93)
Attachments: 1. 2051-2019 EXP, 2. UPDATED new accela quote COC 07.02.19, 3. Ord. No. 0988-2019 LegislationReport08-May-2019, 4. Ord. No. 0988-2019 - STS docs, 5. STS Docs - Ord. 2051-2019
Explanation

BACKGROUND:
This ordinance supersedes Ord. No. 0988-2019, passed by the Columbus City Council on April 29, 2019. This ordinance is needed due to incorrect part/SKU numbers contained in the original quote attached to Ord. No. 0988-2019; therefore resulting in the new quote attached (Accela quote Q190204 - CoC070219) with new/different term periods, and an overall decrease in the net total of $9,703.37. This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology for various city departments, to establish a purchase order/contract with Diversatec Resources, Inc. utilizing an Ohio State Term Schedule (STS) expiration date (06/30/2021), schedule number: 534354-14 for the purchase of annual Accela software licensing and maintenance and support services with a term period of April 1, 2019 to January 30, 2020, in the amount of $334,259.93. Specifics as to licenses purchase date, licenses type, quantity, associated term period and applicable software licensing and maintenance and support cost for each item is outlined in detail on attachment: Diversatec STS accela quote Q190204. (See attachment)

The original contract for this software (CT17745) was awarded to Open Data Systems as a solution for tracking building permit activity. The annual contract was transferred to Accela, Inc. in 2001 when Open Data Systems was acquired under ordinance 1754-01, passed October 22, 2001. The most recent contract for the Accela licensing and maintenance and support was authorized by ordinance 0738-2018, passed March 26, 2018 establishing PO119505.

The contract supports the provisions for services between the City of Columbus and Accela, Inc. for the purpose of software maintenance and support services utilized by the Department of Building and Zoning Services; which also supports daily operational functions that benefit various city departments and divisions such as, yet not limited to: the Department of Development, the De...

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