Explanation
Background: This legislation authorizes the Director of Finance and Management to enter into a First Amendment To License Agreement by and between the City and the Franklin County Board of Elections, to extend the term of the License Agreement which provides for temporary use of classroom and common areas for provision of election poll worker training at the City facility located at 750 Piedmont Avenue, Columbus, Ohio. The amendment will extend the term of the agreement through March 31, 2020, specify the rent for the extended term, and provide for any other necessary changes.
As authorized by Ordinance 0647-2019, the Board of Elections has used the classroom and common spaces at the City’s at 750 Piedmont Avenue facility since April 1, 2019 to conduct election poll worker training for the May 2019 Primary Election and the November 2019 General Election. The Piedmont space has worked very well for the Board of Elections as an election poll worker training facility. Recently, the Board of Elections requested that the current License Agreement be extended through March 31, 2020 to allow for use of the Piedmont space on set dates and times for the training of poll workers for the March 10, 2020 Ohio Primary Election.
Fiscal Impact: No funds are required. The City will receive compensation to offset the City’s cost for provision of utilities and janitorial services provided during the extended term of the License Agreement, and that will be deposited in the General Fund.
Emergency Action: This legislation is presented as emergency in order to allow the Franklin County Board of Elections to secure the 750 Piedmont site as a training location for the March 2020 Ohio Primary and to make necessary preparations for the election poll worker training classes that will begin January 2020.
Title
To authorize the Director of Finance and Management to execute a First Amendment To License Agreement by and between the City and the Franklin County Board of Elections to extend the term for the temporary use of training space located at 750 Piedmont Avenue; and to declare an emergency.
Body
WHEREAS, City Council, by Ordinance 0647-2019, authorized a License Agreement by and between the City and the Franklin County Board of Elections for use of classroom and common space at 750 Piedmont Avenue to provide training for poll workers prior to both the May 2019 Primary Election and the November 2019 General Election; and
WHEREAS, the Board of Elections recently requested that the term of the License Agreement be extended through March 31, 2020 in order that the space may be used on set dates and times for training of poll workers for the March 10, 2020 Ohio Primary Election; and
WHEREAS, the Department of Finance and Management has determined that extending the term to provide classroom and common space for election poll worker training for the March 2020 Ohio Primary Election serves a public purpose and therefore, an extension of the term of the License Agreement should be granted; and,
WHEREAS, it is necessary to enter into a First Amendment to License Agreement in order to set the terms and conditions for the Franklin County Board of Elections' use of space within 750 Piedmont Avenue for election poll worker training purposes for the extended term; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to authorize the Director of Finance and Management to execute an amendment to the License Agreement to permit the Franklin County Board of Elections to continue use of classroom and common area space at 750 Piedmont Avenue at the earliest possible date to provide election poll worker training for the March 2020 Primary thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be, and hereby is, authorized to enter into a First Amendment To License Agreement, as prepared and approved by the Department of Law, Division of Real Estate, by and between the City of Columbus and the Franklin County Board of Elections to extend the term to March 31, 2020 and set the terms and conditions for use of classroom and common area space available at 750 Piedmont Avenue for the extended term.
SECTION 2. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after passage and approval by the Mayor, or ten (10) days after passage if the Mayor neither approves nor vetoes the same.