Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT), to associate all General Budget Reservations resulting from this ordinance with the appropriate Purchase Agreement (PA)/Universal Term Contract (UTC) - PA004068 with Source IT Technologies, LLC, which expires June 30, 2022, for McAfee software maintenance and support. This ordinance will provide for annual software maintenance and support on existing McAfee cybersecurity used to protect City email and workstations from viruses and other malicious applications for the period July 1, 2019 to June 30, 2020, at a cost of $178,238.97. The agreement was most recently continued under the authority of ordinance no. 1343-2018, passed June 25, 2018 under PO126739.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.
CONTRACT COMPLIANCE NUMBER:
Vendor Name: Source IT Technologies, LLC; CC#: CC029303; Expiration Date: 04/30/2021
DAX VENDOR NUMBER:
Vendor Name: Source IT Technologies, LLC # 029303
FISCAL IMPACT
In 2017 and 2018, the department spent $177,093.55 and $165,757.74, respectively, for annual software maintenance and support. Funds for this year (2019) have been budgeted and are available within the Department of Technology, Information Services Division, Information Services Operating Fund for this purpose.
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with the appropriate Purchase Agreement (PA) /Universal Term Contract (UTC) with Source IT Technologies, LLC, for McAfee annual software maintenance and support; to authorize the expenditure of $178,238.97 from the Department of Technology, Information Services Division, Information Services Operating Fund, and to declare an emergency. ($178,238.97)
Body
WHEREAS, it is necessary to authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order from an existing Universal Term Contract/Purchase Agreement (PA004068) with Source IT Technologies, LLC, which expires June 30, 2022; and
WHEREAS, the agreement was most recently continued under the authority of ordinance no. 1343-2018, passed June 25, 2018 under PO126739; and
WHEREAS, this ordinance will provide for annual software maintenance and support for McAfee technology security solutions used to protect City email and workstations from viruses and other malicious applications for the term period from July 1, 2019 to June 30, 2020, at a cost of $178,238.97. The pricing offered to the City reflects the agreed upon discounts available through the UTC/ PA; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is immediately necessary for the Director of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with the appropriate Purchase Agreement(PA)/Universal Term Contract(UTC) with Source IT Technologies, LLC, for McAfee annual software maintenance and support and to avoid interruption in necessary services and for the preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management, on behalf of the Department of Technology, is authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Purchase Agreement (PA004068)/Universal Term Contract (UTC) with Source IT Technologies, LLC, which expires June 30, 2022, for McAfee annual software maintenance and support for term period from July 1, 2019 to June 30, 2020 for a total cost of $178,238.97.
SECTION 2: That the expenditure of $178,238.97 or so much thereof as may be necessary is hereby authorized to be expended from: (See attachment 2069-2019 EXP)
Dept.: 47 | Div.: 47-02 | Obj. Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: IT005 | Section 3: 470201 | Section 4: IT04 | Amount: $178,238.97 | {Maintenance of software}
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.