Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Pole Line Hardware with Wesco Distribution, Inc. The Division of Power is the sole user for Pole Line Hardware. These items are used for electrical distribution equipment provided by the Division of Power. The term of the proposed option contract would be approximately 3 years, expiring May 31, 2022, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on May 30, 2019. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ012041). One bid was received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder as follows:
Wesco Distribution Inc., CC#251723345 expires July 25, 2020, award for Price Lists from Pole Line Hardware Manufacturers: MacLean Power Systems, Hubbell Power Systems, and Preformed Line Products, $1.00
Total Estimated Annual Expenditure: $400,000.00, Division of Power, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because Pole Line Hardware is required to keep electrical distribution equipment functioning
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Pole Line Hardware with Wesco Distribution, Inc.; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001107; and to declare an emergency. ($1.00).
Body
WHEREAS, the Pole Line Hardware UTC will provide for the purchase of pole line hardware used to install and repair electrical distribution equipment; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on May 30, 2019 and selected the lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is necessary to authorize the Finance and Management Director to immediately enter into a Universal Term Contract for the option to purchase Pole Line Hardware, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Pole Line Hardware in accordance with Request for Quotation RFQ012041 for a term of approximately 3 years, expiring May 31, 2022, with the option to renew for one (1) additional year, as follows:
Wesco Distribution Inc., for price lists submitted for Manufacturers of Pole Line Hardware: MacLean Power Systems, Hubbell Power Systems, and Preformed Line Products, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.