Explanation
BACKGROUND:
This ordinance authorizes the Director of Technology to enter into a contract with Harris, Mackessy & Brennan Inc. (HMB) to provide consulting COBOL and ERP/Payroll Expert Services for the Department of Technology (DoT) to augment current payroll staff so that DoT can dedicate more resources to the Auditor’s payroll project, for a total of 1,500 hours at a fixed rate of $145.00 per hour. This contract includes the option to renew for one (1) additional one (1) year term period, subject to mutual agreement and approval of the proper City authorities. The total cost associated with this ordinance and contract will be $217,500.00. The term of this contract will be for one (1) year from the date of a certified purchase order from the City Auditor’s office.
The City of Columbus, Department of Technology (DoT) is providing data mapping services to the Auditor’s office in support of their payroll project. This project, which will take place over several months, involves the replacement of the city’s current payroll platform. To help ensure that DoT’s payroll staff have available bandwidth to dedicate towards data mapping activities, the Department of Technology solicited requests for statements of qualification (RFSQ012765) for staff augmentation to provide assistance with current payroll activities. On July 9, 2019 at 11:00 a.m., statements were received via the procurement portal. Harris, Mackessy & Brennan Inc. (HMB) was the only respondent at $145 per hour for professional staff augmentation. This contract includes the option to renew for one (1) additional one (1) year term period, subject to mutual agreement and approval of the proper City authorities. The respondents were as follows:
Harris, Mackessy & Brennan Inc. (HMB): $145/hour
Harris, Mackessy & Brennan Inc. (HMB) will be involved in all aspects of the current payroll support activities including: COBOL programming, documentation, and operational management.
CONTRACT COMPLIANCE
Vendor: Harris, Mackessy & Brennan, Inc. (HMB); FID/CC #: 31-1410213; Expiration Date: 04/05/2021
DAX Vendor #: 005291
FISCAL IMPACT:
Funds for this service have been identified and are available within the Department of Technology, Information Services Division’s, Information Services operating fund.
Title
To authorize the Director of the Department of Technology to enter into a contract with Harris, Mackessy & Brennan, Inc. (HMB) to provide consulting COBOL and ERP/Payroll Expert Services for the Department of Technology (DoT) to augment current payroll staff so that DoT can dedicate more resources to the Auditor’s payroll project; and to authorize the expenditure of $217,500.00 for this purpose from the Department of Technology, Information Services Division, Information Services Operating Fund. ($217,500.00)
Body
WHEREAS, this ordinance authorizes the Director of Technology (DoT) to enter into a contract with Harris, Mackessy & Brennan, Inc. (HMB) to provide consulting COBOL and ERP/Payroll Expert Services for the Department of Technology (DoT) to augment current payroll staff so that DoT can dedicate more resources to the Auditor’s payroll project, for a total of 1,500 hours at a fixed rate of $145.00 per hour; and
WHEREAS, the Department of Technology solicited requests for statements of qualification (RFSQ012765) for staff augmentation to assistance with current payroll activities. On July 9, 2019 at 11:00 a.m., statements were received via the procurement portal. Harris, Mackessy & Brennan, Inc. (HMB) was the only respondent at $145 per hour for professional staff augmentation. This contract includes the option to renew for one (1) additional one (1) year term period, subject to mutual agreement and approval of the proper City authorities; and
WHEREAS, the total cost associated with this ordinance and contract will be $217,500.00. The term period of this contract will be for one (1) year from the date of a certified purchase order from the City Auditor’s office; and
WHEREAS, for the reasons stated above, it is necessary to authorize the Director of the Department of Technology to contract with Harris, Mackessy & Brennan, Inc. (HMB) to provide consulting COBOL and ERP/Payroll Expert Services for the Department of Technology (DoT) to augment current payroll staff so that DoT can dedicate more resources to the Auditor’s payroll project, for the preservation of the public health, peace, property and safety and welfare, now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology be and is hereby authorized to contract with Harris, Mackessy & Brennan Inc. (HMB) to provide consulting COBOL and ERP/Payroll Expert Services for the Department of Technology (DoT) to augment current payroll staff so that DoT can dedicate more resources to the Auditor’s payroll project. The total cost associated with this ordinance and contract will be $217,500.00. The term of this contract will be for one (1) year from the date of a certified purchase order from the City Auditor’s office. This contract includes the option to renew for one (1) additional one (1) year term period, subject to mutual agreement and approval of the proper City authorities.
SECTION 2. That the expenditure of $217,500.00, or so much thereof as may be necessary, is hereby authorized to be expended from the Department of Technology, Information Services Division, Information Services Operating Fund as follows: (see attachment 2078-2019 EXP)
Div.: 47-02 | Fund: 5100 | SubFund: 510001| Obj. Class.: 03 | Main Acct.: 63050 | Program: CW001| Section 3: n/a | Section 4: n/a | Section 5: n/a | Amount: $217,500.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or all contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.