Explanation
BACKGROUND: To authorize the Director of Finance and Management to enter into a contract with Southeastern Equipment Company Inc. for the purchase of an Articulating Wheel Loader. This equipment will be used by the Division of Sewerage and Drainage Compost Facility to move material around the plant grounds to enable the process of Com-Til. This purchase was approved by Fleet Management will replace Brass Tag #23744.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ012148). Fifty-nine (59) bidders (7 MBE, 3 MBR, 49 MAJ) were solicited and 6 (MAJ) bids were received and opened on May 16, 2019.
After review of the bids, the lowest bid was submitted by Reco Equipment, Inc. in the amount of $252,000.00. However, the bid did not meet the specification for a 6 cylinder engine.
The second lowest bid was an alternate bid submitted by Reco Equipment, Inc. in the amount of $299,000.00. However, the bid did not meet the specifications of the hydraulic system.
Southeastern Equipment Company Inc. did meet all specifications and therefore, the Division of Sewerage and Drainage recommends an award be made to Southeastern Equipment Company Inc. for all items in the amount of $318,700.00 as the most responsive, responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Southeastern Equipment Company Inc. Vendor#006684, CC#34-1503254, expires 6/20/21
FISCAL IMPACT: $318,700.00 is required for this purchase.
$325,000.00 was expended in 2018
$0.00 was expended in 2017
Title
To authorize the Director of Finance and Management to establish a contract with Southeastern Equipment Company Inc. for the purchase of an Articulating Wheel Loader for the Division of Sewerage and Drainage; and to authorize the expenditure of $318,700.00 from the Sewerage and Drainage Operating Fund. ($318,700.00)
Body
WHEREAS, the Purchasing Office opened formal bids on May 16, 2019 for the purchase of an Articulating Wheel Loader; and
WHEREAS, Reco Equipment, Inc. provided the lowest and the second lowest bid that did not meet the bid specifications; and
WHEREAS, Southeastern Equipment Company Inc. did meet all the specifications of the bid; and
WHEREAS, the Division of Sewerage and Drainage recommends an award be made to the most responsive, responsible and best bidder, Southeastern Equipment Company Inc.; and
WHEREAS, the Articulating Wheel Loader will be used by the Compost Facility to move material around the plant grounds to enable the process of Com-Til; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Southeastern Equipment Company Inc. in accordance with the terms, conditions and specifications of Solicitation Number RFQ012148 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract for all items with Southeastern Equipment Company Inc. for the purchase of an Articulating Wheel Loader for the Division of Sewerage and Drainage in accordance with RFQ012148 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $318,700.00 or as much thereof as may be needed is hereby authorized in Fund 6100 (Sewerage and Drainage Operating) in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.