Explanation
BACKGROUND: To authorize the Director of Public Utilities to enter into an Indefinite Quantity Contract with Edwards Landclearing, Inc. to provide Yard Waste and Log Grinding Services for the Division of Sewerage and Drainage, Compost Facility.
The City of Columbus operates a composting facility that processes sewage sludge from two interconnected wastewater treatment plants into soil conditioner / mulch for wholesale. Maintaining continuous operations is necessary to comply with wastewater permit standards and to protect public health. The City utilizes ground yard waste, whole tree woodchips, sawdust, straw, logs, and ground wood waste as bulking agents to process sewage sludge. The services to be performed under this contract call for Edwards Landclearing, Inc. to provide equipment and an operator for grinding yard waste and wood waste, sizing and grinding logs.
The Department of Public Utilities solicited competitive bids for Yard Waste and Log Grinding Services in accordance with the provisions of Section 329 (RFQ012741). Forty (40) vendors (3 MBE, 37 MAJ) were solicited. Two (2 MAJ) bids were received and opened on July 2, 2019.
The bid from Edwards Landclearing, Inc. was determined to be the lowest responsive, responsible and best bidder while establishing an Indefinite Quantity Agreement to be utilized on an as needed basis.
The contract will be in effect from the date of execution to December 1, 2020, with the option to renew for three (3) additional years, on a year to year basis, based upon mutual agreement, budgeted funds and approval by Columbus City Council.
SUPPLIER: Edwards Landclearing, Inc., vendor #006549, CC#34-1112541 expires 5/16/21, Majority Status
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $90,000.00 is budgeted and needed for this purchase.
$86,582.91 was spent in 2018
$64,240.84 was spent in 2017
Title
To authorize the Director of Public Utilities to enter into an Indefinite Quantity Contract with Edwards Landclearing, Inc. for Yard Waste and Log Grinding Services for the Division of Sewerage and Drainage; and to authorize the expenditure of $90,000.00 from the Sanitary Sewer Operating Fund. ($90,000.00)
Body
WHEREAS, the Division of Sewerage and Drainage, Compost Facility has a Universal Term contract that provides for the purchase of woodchips to be used as bulking agents for composting and to produce the product Com-Til, and
WHEREAS, the services to be performed under this agreement call for Edwards Landclearing, Inc. to provide equipment and an operator to grind yard waste (shrubs, leaves, tree limbs, logs, etc.) that are received by the Compost Facility, and
WHEREAS, the finished product will be used as an alternative source for bulking agents, and
WHEREAS, two bids were received and opened by the Director of Public Utilities on July 2, 2019, RFQ012741; and
WHEREAS, the Division of Sewerage and Drainage recommends an award be made for items 10 and 20 to the lowest responsive, responsible and best bidder, Edwards Landclearing, Inc., and
WHEREAS, this contract will be in effect from the date of execution and, upon mutual agreement and approval by the Columbus City Council, this contract can be extended for three (3) additional years on a year to year basis and funds availability, and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Public Utilities to enter into an Indefinite Quantity Agreement with Edwards Landclearing, Inc. for the purchase of Yard Waste and Log Grinding Services; thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into an Indefinite Quantity Agreement for the purchase of Yard Waste and Log Grinding Services with Edwards Landclearing, Inc., per the terms and conditions of RFQ012741 on file in the Department of Public Utilities.
SECTION 2. That said firm shall conduct the work to the satisfaction of the Director of Public Utilities.
SECTION 3. That this agreement will be in effect from the date of execution to and including December 1, 2020, and, upon mutual agreement, funds availability, and approval by the Columbus City Council this contract allows for three (3) extensions on a year to year basis
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the expenditure of $90,000.00 or so much thereof as may be needed, be and is hereby authorized in Fund 6100 (Sewerage Operating) in object class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.