Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to modify (Mod #4) an existing construction administration and construction inspection (CA/CI) services agreement with CTL Engineering, Inc. for the Volunteer Sump Pump Program Blueprint Linden 1, Phase 2 Project, CIP 650876-111191. CTL Engineering, Inc. will perform CA/CI services for the Division of Sewerage and Drainage that commence construction during the years 2017 through 2019. This agreement will be modified as needed throughout the 3 year period to include these projects as they go to construction. Projects are located throughout the City of Columbus.
1.1 Amount of additional funds to be expended: $429,175.39
Original Contract $1,047,013.30
Modification #1 $1,472,807.13
Modification # 2 $ 502,748.40
Modification # 3 $ 73,110.14
Modification # 4 (current) $ 429,175.39
CONTRACT TOTAL $3,524,854.36
1.2 Reasons additional goods/services could not be foreseen:
This was a planned contract modification.
1.3 Reasons other procurement processes are not used:
This is a multiyear contract that will be modified as required to provide construction administration/inspection services for construction projects that commence during the three year (2017-2019) timeframe.
1.4 How cost of modification was determined:
The cost of Mod #4 was determined by negotiations between CTL Engineering and DOSD.
2. PROJECT TIMELINE: Work will be completed within the timeframe established by the individual construction contracts.
3. CONTRACT COMPLIANCE INFO: 31-0680767 | ASN | Exp. 08/01/2020 | Vendor #: 004209
4. EMERGENCY DESIGNATION: Is not requested at this time.
5. ECONOMIC IMPACT: Division of Sewerage and Drainage projects include rehabilitation and repairs to existing sewers, construction of new sewers, and construction of green infrastructure. The majority of the projects will reduce inflow and infiltration to the City’s sanitary sewer system thus mitigating sanitary sewer overflows to basements and waterways. Other projects provide improvements to existing storm infrastructure to mitigate drainage / flooding issues.
6. FISCAL IMPACT: This Ordinance authorizes the appropriation and transfer within and an expenditure of up to $429,175.39 from the Sanitary Sewer General Obligation Bond Fund 6109, and an amends the 2019 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to modify an existing professional engineering services agreement for construction administration and construction inspection (CA/CI) services with CTL Engineering, Inc. for the Volunteer Sump Pump Program Blueprint Linden 1, Phase 2 Project; to authorize an appropriation, a transfer within, and an expenditure of up to $429,175.39 from the Sanitary Sewer General Obligation Bond Fund, and to amend the 2019 Capital Improvements Budget. ($429,175.39)
Body
WHEREAS, it is necessary to authorize the Director of Public Utilities to modify an existing (Mod #4) CA/CI engineering agreement with CTL Engineering, Inc.; and
WHEREAS, this agreement modifies the original CTL Engineering, Inc. agreement by adding an additional project, it does not change the scope or funding of the original agreement; and
WHEREAS, the original contract numbers PO065668, PO065682, PO065685, PO065689, PO060681 and PO060688 were authorized by Ordinance No. 0875-2017, passed May 1, 2017, were executed by the Director on June 5, 2017, approved by the City Attorney on June 12, 2017; and
WHEREAS, the contract numbers for Mod #1 - PO129460; PO129512; and PO129517 were authorized by Ordinance No. 0948-2018, passed May 7, 2018, were executed by the Director on July 30, 2018, approved by the City Attorney on July, 31, 2018; and
WHEREAS, the contract numbers for Mod #2 - PO143621 was authorized by Ordinance No. 2331-2018, passed September 24, 2018, were executed by the Director on October 31, 2018, approved by the City Attorney on November 1, 2018; and certified by the City Auditor November 2, 2018; and
WHEREAS, the contract numbers for Mod #3 - PO141241 was authorized by Ordinance No. 2615-2018, passed October 18, 2018, were executed by the Director on October 17, 2018, approved by the City Attorney on October 18, 2018; and certified by the City Auditor October 22, 2018; and
WHEREAS, the CA/CI services agreement will review contractor requests, track and review force account work, aid in developing solutions to problems that arise during construction, and interact with residents to answer questions or resolve issues; and
WHEREAS, it is necessary to authorize an appropriation and transfer of $429,175.39 within the Sanitary Sewer General Obligation Bond Fund 6109; and
WHEREAS, it is necessary to authorize the expenditure of up to $429,175.39 from the Sanitary Sewer General Obligation Bond Fund 6109; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget to provide sufficient authority; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director to modify (Mod #4) an existing engineering agreement with an existing construction administration and construction inspection (CA/CI) services agreement with CTL Engineering, Inc., for the Volunteer Sump Pump Program Blueprint Linden 1, Phase 2 Project, CIP 650876-111191 for the preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify (Mod #4) an existing construction administration and construction inspection (CA/CI) services agreement with CTL Engineering, Inc. 2860 Fisher Road, Columbus, Ohio 43204, for the Volunteer Sump Pump Program Blueprint Linden 1, Phase 2 Project, CIP 650876-111191, in accordance with the terms and conditions of the Contract on file in the office of the Division of Sewerage and Drainage's Sewer System Engineering Section.
SECTION 2. That it is necessary to appropriate and transfer $429,175.39 within the Sanitary Sewer General Obligation Bond Fund 6109; per the accounting codes in the attachment to this ordinance.
SECTION 3. That the 2019 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | Current | Revised | (Change)
6109 | 664999-100000 | Unallocated Balance | $1,224,334 | $795,158 | (-$429,176) (carryover)
6109 | 650876-111191 | Volunteer Sump Pump Prog. BP Linden 1, Ph. 2 | $0 | $429,176 | (+$429,176) (carryover)
SECTION 4. That the Director is hereby authorized to expend up to $429,175.39 from the Sanitary Sewer G.O. Bond Fund 6109 as detailed in the attachment to this ordinance.
SECTION 5. That the said firm, CTL Engineering, Inc., shall conduct the work to the satisfaction of the Director of Public Utilities and the Division of Sewerage and Drainage.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.