Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTCs) for the option to purchase Aftermarket Truck Parts with AMG Peterbilt of Columbus, LLC and Rush Truck Centers of Ohio, Inc. The Division of Fleet Management is the primary user for Aftermarket Truck Parts. Aftermarket Truck Parts are used to repair City vehicles. The term of the proposed option contracts would be approximately two (2) years, expiring October 31, 2021, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on July 11, 2019. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001107.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ012695). Five (5) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
AMG Peterbilt of Columbus, LLC, CC# 012272 expires 10/31/2021, All Items, $1.00
Rush Truck Centers of Ohio, Inc., CC# 008512 expires 10/31/2021, All Items, $1.00
Total Estimated Annual Expenditure: $175,000.00, Division of Fleet Management, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contract expires October 31, 2019.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001107. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into Universal Term Contracts for the option to purchase Aftermarket Truck Parts with AMG Peterbilt of Columbus, LLC and Rush Truck Centers of Ohio, Inc.; to authorize the expenditure of $2.00 from General Budget Reservation BRPO001107; and to declare an emergency. ($2.00).
Body
WHEREAS, the Aftermarket Truck Parts UTCs will provide for the purchase of Aftermarket Truck Parts used to repair City vehicles; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on July 11, 2019 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is necessary to authorize the Finance and Management Director to immediately enter into Universal Term Contracts for the option to purchase Aftermarket Truck Parts, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contracts for the option to purchase Aftermarket Truck Parts in accordance with Request for Quotation RFQ012695 for a term of approximately two (2) years, expiring October 31, 2021, with the option to renew for one (1) additional year, as follows:
AMG Peterbilt of Columbus, LLC, All Items, $1.00
Rush Truck Centers of Ohio, Inc, All Items, $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001107 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.