Explanation
1. BACKGROUND: This legislation authorizes the Director of the Department of Public Utilities to renew (Renewal #2) an engineering agreement with Resource International for the Blueprint Clintonville Professional Construction Management (PCM) Services agreement, CIP 650870-100100. This agreement will provide construction management services for the installation of green infrastructure solutions in the Clintonville pilot area of the City's Blueprint Columbus initiative. Planned future contract modifications will occur to perform similar services for the private property portion of Blueprint Columbus which consists of sewer service lateral lining projects.
This work will occur within the Clintonville planning area and the project boundary is identified approximately by Morse Road and Glencoe Road at its northern and southern limits and by Indianola Avenue and High Street at its eastern and western limits.
City Planning Area: 39
RENEWAL INFORMATION:
1.1 Amount of additional funds to be expended: $750,000.34
Original Contract $ 503,814.05
Modification #1 $ 652,318.95
Renewal #1 $ 750,000.34
Renewal #2 (Current): $ 750,000.34
Total Cost ($) $2,656,133.68
1.2 Reasons additional goods/services could not be foreseen:
This was planned at contract origination.
1.3 Reasons other procurement processes are not used:
Re-bid of the project under will likely result in a higher project costs as much of the project history would be lost and required to be rediscovered by another consultant unless won by the same consultant. In such a case, we would have wasted significant time in acquiring and evaluating the new proposals without significant benefit.
1.4 How cost of modification was determined:
The costs of this project were determined by negotiations between Resource International, Inc. and DOSD.
2. PROJECT TIMELINE: the estimated project ending month and year of this agreement is December 2021.
3. EMERGENCY DESIGNATION: An emergency designation is not requested at this time
4. CONTRACT COMPIANCE NO: 31-0669793 | FBE | Exp: 05/31/2020 | Vendor #: 004197
5. ECONOMIC IMPACT: Providing consistent oversight across all Blueprint projects will reduce any inefficiencies in responding to contractor requests for information, utility conflicts, and resident complaints. Streamlined communication and coordination of field activities will result in greater positive project perception by all stakeholders.
6. FISCAL IMPACT: This ordinance authorizes the appropriation, transfer within, and expenditure of up to $750,000.34 from the Sanitary Sewer General Obligation (G.O.) Bond Fund, Fund 6109, and amends the 2019 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to renew (Renewal #2) an existing engineering agreement with Resource International for the Blueprint Clintonville Professional Construction Management (PCM) project; to authorize the appropriation, transfer within, and expenditure of up to $750,000.34 from the Sanitary Sewer General Obligation (G.O.) Bond Fund; and to amend the 2019 Capital Improvements Budget. ($750,000.34)
Body
WHEREAS, it is necessary to authorize the Director of Public Utilities to renew (Renewal #2) an existing an engineering agreement with Resource International for the Blueprint Clintonville Professional Construction Management (PCM) Project, CIP 650870-100100; and
WHEREAS, Contract No. PO 019708 was authorized by Ordinance 1314-2016, passed June 20, 2016, executed by the Director July 28, 2016; approved the City Attorney August 1, 2016; and certified by the Auditor on August 13, 2016; and
WHEREAS, Contract No. PO 0079931 was authorized by Ordinance 1938-2017, passed July 21, 2017, executed by the Director September 12, 2017; approved the City Attorney September 19, 2017; and certified by the Auditor on September 19, 2017; and
WHEREAS, Contract No. PO 135191 was authorized by Ordinance 1879-2018, passed July 23, 2018, executed by the Director September 5, 2018; approved the City Attorney September 6, 2018; and certified by the Auditor on September 11, 2018; and
WHEREAS, this agreement will provide construction management services for the installation of green infrastructure in the Clintonville pilot area of the City's Blueprint Columbus initiative; and
WHEREAS, it is necessary to authorize appropriation, transfer within, and expenditure of up to $750,000.34 from the Sanitary Sewer General Obligation (G.O.) Bond Fund, Fund 6109; and
WHEREAS, it is necessary to amend the 2019 Capital Improvements Budget to provide sufficient funding; and
WHEREAS, it has become necessary in the usual daily operation the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director to renew (Renewal #2) an existing engineering agreement with Resource International for the Blueprint Clintonville Professional Construction Management (PCM), CIP 650870-100100 at the earliest practical date; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to renew (Renewal #2) an existing engineering agreement with Resource International, Inc., 6350 Presidential Gateway, Columbus, OH 43231, for the Blueprint Clintonville Professional Construction Management (PCM) in accordance with the terms and conditions as shown on the contract on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to the appropriation of $750,000.34 within the Sanitary Sewer General Obligation Bond Fund 6109, per the account codes in the attachment to this ordinance.
SECTION 3. That the City Auditor is hereby authorized to transfer $750,000.34 within the Sanitary Sewer General Obligation Bond Fund 6109, per the account codes in the attachment to this ordinance.
SECTION 4. That the 2019 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | Current | Revised | (Change)
6109 | P664999-100000 | Unallocated Balance (Carryover) | $795,158 | $45,157 | (-$750,001)
6109 | P650870-100100 | BP Professional Construction Management (Carryover) | $0 | $750,001 | (+$750,001)
SECTION 5. That the Director is hereby authorized to expend up to $750,000.34 from the Sanitary Sewer General Obligation Bond Fund 6109, per the account codes in the attachment to this ordinance.
SECTION 6. That the said company, Resource International, Inc., shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 7. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 11. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.