Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew an existing Universal Term Contract (UTC) for the option to obtain Itron Software, Maintenance and Equipment with Itron, Inc. This contract provides for Software, Maintenance and Equipment used with the Division of Water Meter Reading activities.
The contract, FL003623 was established in accordance with the Sole Source Provisions of Columbus City Code and authorized under Ordinance Number 0739-2007 and will expire September 30, 2019. The contract was most recently modified under authority of Ordinance 1995-2017 passed July 31, 2017 to extend the contract and add 4 additional 1 year extension options. The Division of Water is currently continuing its' Automated Meter Infrastructure (AMI) system planning efforts. Until a system is procured and implemented, the City must continue its' Itron meter reading system to efficiently and effectively collect customer water consumption information in order to maintain accurate and timely billing. This will be the third year of those 4 year options. The new contract expiration date will be September 30, 2020.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency measure to insure there is no interruption of goods/services provided, as the current contract will expire September 31, 2019.
FISCAL IMPACT: No funding is required to renew the option contract. The Department of Public Utilities must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to renew a Universal Term Contract for the option to purchase Itron Software, Maintenance and Equipment with Itron, Inc., and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into a Universal Term Contract for Itron Software, Maintenance and Equipment for use by the Division of Water; and
WHEREAS, this contract was entered into in accordance with Chapter 329 of the Columbus City Code, with Itron, Inc. pursuant to the Sole Source provisions; and
WHEREAS, in accordance with the contract specifications, the City and Itron, Inc. can renew the contract for an additional one year period, subject to mutual agreement and approval of proper City authorities; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is necessary to authorize the Finance and Management Director to immediately renew a Universal Term Contract with Itron, Inc. for the option to obtain Itron Software, Maintenance and Equipment, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew the option contract with Itron, Inc., FL003623 for a period of one year, from October 1, 2019 to and including September 31, 2020.
SECTION 2. That this extension is in accordance with relevant provisions of Section 329 of the Columbus City Code.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.