Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to modify and extend a contract on behalf of the Office of Construction Management with Mull & Weithman Architects, Inc. in an amount up to $190,000.00 for additional professional services related to the design of Police Substation 1 at 8118 Sancus Boulevard.
The original design contract was authorized by Ordinance No. 2749-2016, passed by City Council November 23, 2016. The modification of the contract is necessary for additional services that were not included or anticipated in the original fee proposal for the New Police Substation to be located at 8118 Sancus Boulevard. The Additional Services included Traffic, Geotechnical, Civil, Structural, MEPFT Engineering, Surveying, & Architectural disciplines. These services are largely due to the widening of the public roadway, widening of an existing private drive to access the recreation center and serve increased traffic, and the construction of an ICC 500/FEMA compliant tornado storm shelter as part of the project. This modification will also extend the contract to August 10, 2020.
Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested so that design and construction progress will remain on schedule.
Mull & Weithman Architects, Inc. Contract Compliance No. 31-1635306, expiration date February 15, 2020.
Fiscal Impact: This ordinance authorizes the expenditure of $190,000.00 from the Public Safety Voted Bond Fund with Mull & Weithman Architects, Inc. for additional professional services related to the design of Police Substation 1 at 8118 Sancus Boulevard.
Original Purchase Order Amount (2749-2016): $ 696,280.00
Modification No. 1 (current): $ 190,000.00
Total (Original and Modification): $ 886,280.00
Title
To amend the 2019 Capital Improvement Budget, to authorize the Director of Finance and Management to modify and extend a contract on behalf of the Office of Construction Management with Mull & Weithman Architects, Inc. for additional professional services related to the design of Police Substation 1; to authorize a transfer between projects in the Safety Voted Bond Fund; and the expenditure of $190,000.00 from the Safety Voted Bond Fund; and to declare an emergency. ($190,000.00)
Body
WHEREAS, it is necessary to modify and extend a contract with Mull & Weithman Architects, Inc. in an amount up to $190,000.00 for additional professional design services, and
WHEREAS, the original contract was authorized by Ordinance No. 2746-2016 and approved by City Council on November 23, 2016 and
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget; and
WHEREAS, it is necessary to authorize the transfer of $172,122.25 within the Public Safety Voted Bond Fund; and
WHEREAS, it is necessary to authorize the expenditure of $190,000.00 from the Public Safety Voted Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is necessary to authorize the Finance and Management Director to modify and extend a contract with Mull & Weithman Architects, Inc. so that additional professional design services can proceed on behalf of the Department of Public Safety, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvement Budget be amended as follows:
Project Name / Project Number / Current Authority/ Revised Authority/ Difference
Fund 7701
Police Concrete and Asphalt/P330021-100008/ $549,127 /377,005/ ($172,122)
Police Far North Substation/P330040-100000 /$17,878.00 / $190,000.00 / $172,122
SECTION 2. That the Finance and Management Director is hereby authorized to modify and extend a contract, on behalf of the Office of Construction Management, with Mull & Weithman Architects, Inc. for additional professional design services.
SECTION 3. That the transfer of $172,122.25, or so much thereof as my be needed, is hereby authorized within Fund 7701 Police Far North Substation Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $190,000.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 2, is hereby authorized in the Public Safety Voted Bond Fund 7701, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.