Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology, on behalf of the Department of Public Utilities (DPU) and the Department of Human Resources (DHR), to enter into a contract with Cornerstone OnDemand, Inc., in the amount of $191,300.20 ($37,147.00 for DPU’s portion and $154,153.20 for DHR's portion) for the city's learning management system (LMS) annual hosting fee with the term period of 12/16/2019 through 12/15/2020. The original contract was first authorized under ordinance 2490-2015 passed by City Council on December 7, 2015 (EL017777) and most recently under the authority of Ordinance No. 3185-2018, passed on December 3, 2018 through purchase order PO150106.
This software is used by Public Utilities to manage the necessary training for Public Utilities staff. In many cases there are Environmental Protection Agency training requirements that if not completed, could result in fines. HR uses this software to manage the necessary training that is mandatory across all City departments and offices.
The city's Learning Management Software System (LMS) is a proprietary system from Cornerstone OnDemand, Inc., as such, the city must purchase annual hosting support and maintenance services from Cornerstone OnDemand, Inc. This ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code, Section 329.
FISCAL IMPACT:
In 2017 and 2018, the Department of Technology (DoT) legislated $163,526.00 and $183,266.28 respectively, on behalf of the Departments of Public Utilities and Human Resources, for the learning management system annual hosting fee services. This ordinance (2019) will provide funding for DPU’s annual hosting fee in the amount of $37,147.00 and $154,153.20 for Citywide DHR's annual hosting fee for a total amount of $191,300.20, from the Department of Technology, Information Services Operating fund. Funds were budgeted within DoT's 2019 direct ch...
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