Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology, on behalf of the Department of Public Utilities (DPU) and the Department of Human Resources (DHR), to enter into a contract with Cornerstone OnDemand, Inc., in the amount of $191,300.20 ($37,147.00 for DPU’s portion and $154,153.20 for DHR's portion) for the city's learning management system (LMS) annual hosting fee with the term period of 12/16/2019 through 12/15/2020. The original contract was first authorized under ordinance 2490-2015 passed by City Council on December 7, 2015 (EL017777) and most recently under the authority of Ordinance No. 3185-2018, passed on December 3, 2018 through purchase order PO150106.
This software is used by Public Utilities to manage the necessary training for Public Utilities staff. In many cases there are Environmental Protection Agency training requirements that if not completed, could result in fines. HR uses this software to manage the necessary training that is mandatory across all City departments and offices.
The city's Learning Management Software System (LMS) is a proprietary system from Cornerstone OnDemand, Inc., as such, the city must purchase annual hosting support and maintenance services from Cornerstone OnDemand, Inc. This ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code, Section 329.
FISCAL IMPACT:
In 2017 and 2018, the Department of Technology (DoT) legislated $163,526.00 and $183,266.28 respectively, on behalf of the Departments of Public Utilities and Human Resources, for the learning management system annual hosting fee services. This ordinance (2019) will provide funding for DPU’s annual hosting fee in the amount of $37,147.00 and $154,153.20 for Citywide DHR's annual hosting fee for a total amount of $191,300.20, from the Department of Technology, Information Services Operating fund. Funds were budgeted within DoT's 2019 direct charge budget to cover this expenditure.
CONTRACT COMPLIANCE NUMBER:
Vendor Name: Cornerstone OnDemand, Inc. CC#: 13-4068197 Expiration Date: 11/20/2020
DAX Vendor Account #: 000683
Title
To authorize the Director of Technology, on behalf of the Departments of Public Utilities and Human Resources, to enter into a contract with Cornerstone OnDemand, Inc. for annual hosting fee services; in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $191,300.20 from the Department of Technology, Information Services Operating Fund. ($191,300.20)
Body
WHEREAS, this ordinance authorizes the Director of the Department of Technology, on behalf of the Department of Public Utilities (DPU) and the Department of Human Resources to enter a contract with Cornerstone OnDemand, Inc., for the learning management system annual hosting fee totaling $191,300.20 ($37,147.00 for DPU’s portion and $154,153.20 for DHR's portion) for the city's learning management system (LMS) annual hosting fee with the term period of 12/16/2019 through 12/15/2020; and
WHEREAS, the original contract was first authorized under ordinance 2490-2015 passed by city council on December 7, 2015 (EL017777) and most recently under the authority of Ordinance No. 3185-2018, passed on December 3, 2018 through purchase order PO150106; and
WHEREAS, the city's Learning Management Software System (LMS) is a proprietary system from Cornerstone OnDemand, Inc., as such, the city must purchase annual hosting support and maintenance services from Cornerstone OnDemand, Inc. This ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code, Section 329; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Technology, on behalf of the Departments of Public Utilities and Human Resources, in that it is necessary to authorize the Director of Technology to enter into a contract for the learning management system annual hosting fee services with Cornerstone OnDemand, Inc. in order to facilitate and maintain uninterrupted services from the supplier, for the immediate preservation of the public peace, property, health, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Technology Department, on behalf of the Departments of Public Utilities and Human Resources, is hereby authorized to enter into a contract with Cornerstone OnDemand, Inc. for annual hosting fee services for the city's learning management system in the amount of $191,300.20 with the term period of 12/16/2019 through 12/15/2020.
SECTION 2. That the expenditure of $191,300.20 or so much thereof as may be necessary, is hereby authorized to be expended from: (see attachment 2179-2019 EXP).
Dept.: 47| Div.: 47-01| Obj. Class: 03 | Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program: CW001|Section 3: 470104| Section 4: IS01| Section 5: IT1213 {HR} |Amount: $154,153.20|
Dept.: 47| Div.: 47-01| Obj. Class: 03 | Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program: CW001|Section 3: 470104| Section 4: IS02| Section 5: IT1308 {Electricity} |Amount: $2,265.97|
Dept.: 47| Div.: 47-01| Obj. Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program: CW001|Section 3:470104| Section 4: IS02| Section 5: IT1309 {Water} |Amount: $14,413.04|
Dept.: 47| Div.: 47-01| Obj. Class: 03 | Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program: CW001|Section 3: 470104| Section 4: IS02| Section 5: IT1310 {Sewers & Drains} |Amount: $16,158.94|
Dept.: 47| Div.: 47-01| Obj. Class: 03 | Main Account: 63946| Fund: 5100| Sub-fund: 510001|Program: CW001|Section 3: 470104| Section 4: IS02| Section 5: IT1311 {Storm Water} |Amount: $4,309.05|
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: This ordinance is being submitted in accordance with the provisions of sole source procurement of the City Code Chapter 329.
SECTION 6: This ordinance shall take effect and be in force from and after the earliest period allowed by law.