Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Autocar OEM Parts with Truck Country of Indiana, Inc. dba Stoops Freightliner - Quality Trailer. The Division Fleet Management is the primary user for Autocar OEM Parts. Autocar OEM Parts are used to repair City vehicles. The term of the proposed option contract would be approximately one (1) year, expiring September 30, 2020, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on August 8, 2019. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ012982). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Truck Country of Indiana, Inc. dba Stoops Freightliner - Quality Trailer, CC# 013531 expires 9/30/2020, All Items, $1.00
Total Estimated Annual Expenditure: $30,000.00, Division of Fleet Management, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because no contract currently exists for the purchase of these goods.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance an...
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