Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to contribute additional funding to the Ohio Department of Transportation (ODOT) for the FRA-161-5.77 Urban Paving Project, PID 106081. The aforementioned project encompasses resurfacing a portion of SR-161 between Sawmill Road and Olentangy River Road and between Proprietors Road and Huntley Road/Sinclair Road. The work will also include drainage and utility work along with pavement markings.
Ordinance 2366-2018 authorized the Director of Public Service to grant consent and propose cooperation with ODOT relative to that project and noted that the encumbrance and expenditure of requisite funding would be authorized under a separate ordinance. Ordinance 1465-2019 authorized the Director of Public Service to enter into agreements with ODOT and contribute up to $313,286.00 toward construction costs based upon ODOT's engineer's estimate.
ODOT bid the project in July 2019, at which time the apparent low bid exceeded the engineer’s estimate, thus increasing the proportionate share of construction costs to be borne by the City. The purpose of this legislation is to authorize the encumbrance and expenditure of additional funding in the amount of up to $79,172.00 to support the additional anticipated construction costs.
2. FISCAL IMPACT
Funding in the amount of $79,172.00 is available within the Streets and Highways Bond Fund, Fund 7704, within the Department of Public Service for this project. An amendment to the 2019 Capital Improvement Budget is necessary for the purpose of providing sufficient spending authority for the aforementioned expenditure.
3. EMERGENCY DESIGNATION
Emergency action is requested in order to facilitate payment of the additional monies owed to ODOT as soon as reasonably practicable so as to prevent unnecessary delays in the construction of the proposed capital improvements.
Title
To amend the 2019 Capital Improvement Budget; to authorize the Director of Public Service to enter into agreements with the Director of the Ohio Department of Transportation for the 161 Urban Paving Project; to authorize the expenditure of up to $79,172.00 from the Streets and Highways Bond Fund; and to declare an emergency. ($79,172.00)
Body
WHEREAS, the Ohio Department of Transportation proposes to resurface a portion of SR-161 between Sawmill Road and Olentangy River Road and between Proprietors Road and Huntley Road/Sinclair Road; and;
WHEREAS, this improvement project is located within the Columbus corporate boundaries; and
WHEREAS, Ordinance 2366-2018 authorized the Director of Public Service to grant consent and to agree to cooperate with the Ohio Department of Transportation in this effort; and
WHEREAS, Ordinance 1465-2019 authorized the Director of Public Service to enter into agreements with ODOT and contribute up to $313,286.00 to support the local share of estimated construction costs; and
WHEREAS, ODOT let the project in July 2019, at which time the apparent low bid exceeded the engineer’s estimate, thus increasing the proportionate share of construction costs to be borne by the City; and
WHEREAS, this legislation authorizes the Director of Public Service to encumber and expend additional funds for that purpose; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize this legislation to facilitate payment of the additional monies owed to ODOT as soon as reasonably practicable so as to prevent unnecessary delays in the construction of the proposed capital improvements, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvement Budget authorized by Ordinance 1326-2019 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / Current / Change / Amended
7704 / P530282-100072 / Resurfacing - Preventative Surface Treatments - Crack Seal (Voted Carryover) $12,298.00 / ($12,298.00) / $0.00
7704 / P530282-912017 / Resurfacing - 2017 Project 1 (Voted Carryover) / $344,808.00/ ($10,000.00) / $334,808.00
7704 / P530282-100124 / Resurfacing - In House Design Project Design and Management Software (Voted Carryover) / $150,000.00 / ($46,720.00) / $103,280.00
7704 / P530282-100123 / Resurfacing - Urban Paving - FRA-161.5.77 (Dublin-Granville Rd) (Voted Carryover) / $323,440.00 / $69,018.00 / $392,458.00
SECTION 2. That the Director of Public Service be and hereby is authorized to contribute additional funding to the Ohio Department of Transportation to support the completion of the FRA-161-5.77 Urban Paving Project, PID 106081.
SECTION 3. That the expenditure of $79,172.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 59-11 (Division of Infrastructure Management), Project P530282-100123 (Resurfacing - Urban Paving - FRA-161.5.77 (Dublin-Granville Rd)), in Object Class 06 (Capital Outlay), per the accounting codes in the attachment to this ordinance.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.