Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish purchase orders with Mid Ohio Air Conditioning Corp. for HVAC repair, replacement, and maintenance services for facilities under the purview of the Facilities Management Division. These purchase orders for HVAC services will be issued from a Universal Term Contract (UTC) previously established by the City of Columbus Purchasing Office.
Mid Ohio Air Conditioning Corp. vendor no. 004266
PA003781- HVAC Repair and Maintenance - expires February 28, 2022
Fiscal Impact: This legislation authorizes an expenditure of $100,000.00 from the General Fund with Mid Ohio Air Conditioning Corp. for HVAC repair, replacement, and maintenance services for facilities under the purview of the Facilities Management Division. The Facilities Management Division budgeted $50,000.00 in the 2019 General Fund Budget. The additional funding will come from budgetary line-item surpluses within the Facilities Management Division general fund budget. In 2018, the Facilities Management Division expended $70,000.00 from the General Fund for these services.
Title
To authorize the Finance and Management Director, on behalf of the Facilities Management Division, to establish purchase orders from an existing Universal Term Contract with Mid Ohio Air Conditioning Corp. for HVAC repair, replacement, and maintenance services; and to authorize the expenditure of $100,000.00 from the General Fund. ($100,000.00)
Body
WHEREAS, the Facilities Management Division has a need for HVAC repair, replacement, and maintenance services for facilities under the purview of the Facilities Management Division; and
WHEREAS, the Purchasing Office has awarded a Universal Term Contract Purchase Agreement (PA003781, expires 02/28/2022) for HVAC repair and maintenance; and
WHEREAS, this legislation authorizes an expenditure of $100,000.00 from the General Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management to authorize the Director, on behalf of the Facilities Management Division, to establish purchase orders for HVAC repair, replacement, and maintenance services for facilities under the purview of the Facilities Management Division from an existing Universal Term Contract; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Facilities Management Division, is hereby authorized to establish purchase orders from an established Universal Term Contract for HVAC repair, replacement, and maintenance services for facilities under the purview of the Facilities Management Division, as follows:
Mid-Ohio Air Conditioning, Corp.
Contract Compliance No. 31-0732219
Expiration date: January 14, 2021
$100,000.00
SECTION 2. That the expenditure of $100,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved from the General Fund 1000, in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance
SECTION 3. That the monies in the foregoing SECTIONS shall be paid upon order of the Director of Finance and Management and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.