Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish three (3) Universal Term Contracts (UTC) for the option to purchase Traffic Pedestal Poles with General Supply & Services Inc., Path Master Inc., and Traffic Control Products Inc. The Division of Traffic Management is the sole user for traffic pedestal poles. Transformer poles, bases, signal heads and hardware are used on city streets as pedestal traffic light poles. The term of the proposed option contracts would be approximately two years, expiring September 30, 2021, with the option to renew for two (2) additional one (1) year extensions. The Purchasing Office opened formal bids on August 8, 2019. In addition, the expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO001107.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ012776). Three (3) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
General Supply & Services Inc., CC#001397 expires 1/9/2021, Items# 2-4, 9-11 & 18-19, $1.00
Path Master, Inc., CC#006583 expires 2/15/2021, Items# 1, 5-8, & 12-17, $1.00
Traffic Control Products, Inc., CC#006630 expires 12/6/2020, Items# 16, 17 & 19, $1.00
Total Estimated Annual Expenditure: $30,000.00, Division of Traffic Management, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because without it the current contract expires September 30, 2019.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $...
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