Explanation
1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to modify and increase the 2017 - 2019 Construction Administration and Inspection Services Agreement with PRIME AE Group, Inc. Work includes Construction Administration/Inspection services for the Division of Power’s Hall Road Street Lighting Improvements Project.
Community Planning Area: 52 (Westland)
1.1. Amount of additional funds to be expended: $355,649.05
Original Agreement Amount: $ 547,217.50 (PO060735 & PO060753)
Modification 1: $ 65,977.17 (PO078653)
Modification 2: $ 32,806.63 (PO086718)
Modification 3: $ 534,997.97 (PO119667)
Modification 4: $ 69,795.89 (PO133212)
Modification 5: $ 60,888.21 (PO135465)
Modification 6: $ 851,857.62 (PO174644, PO174648, & PO174652)
Modification 7: $ 355,649.05 (PO182286)
Modification 8: (current) $ 75,004.02
Total (Orig. + Mods. 1 - 8) $2,594,193.80
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2017-2019 and modifications were anticipated and explained in the original legislation under Ordinance No. 0838-2017, in Modification No. 1 under Ordinance No. 1747-2017, in Modification No. 2 under Ordinance No. 2170-2017, in Modification No. 3 under Ordinance No. 1172-2018, in Modification No. 4 under Ordinance No. 1844-2018, in Modification No. 5 under Ordinance No. 1970-2018, in Modification No. 6 under Ordinance No. 0878-2019, and in Modification No. 7 under Ordinance No. 1738-2019.
1.3. Reason other procurement processes are not used:
Terms under the original Request for Proposal (RFP) indicated three firms were to provide Construction Administration and Inspection Services for projects in 2017, 2018, and 2019. The procurement process for selecting PRIME AE Group, Inc. was explained in Ordinance No. 0838-2017.
1.4. How cost of modification was determined:
Cost proposal was provided by PRIME AE Group, Inc., reviewed by the Division of Power, and deemed acceptable.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
The Division of Power does not have the personnel available to perform all of the duties necessary to administer and inspect construction of said project; PRIME AE Group, Inc. will perform the services.
Construction Administration/Inspection services for the Hall Road Street Lighting Improvements project that consists of providing street light from Old Hall Road in the Westland Planning Area (#52), to Georgesville Road.
3.0 FUTURE MODIFICATION(S): The original agreement was established for projects commencing 2017 through 2019. Future modifications are anticipated, but unknown at this time.
4.0 CONTRACT COMPLIANCE INFO: 26-0546656 | MBE | Expires 9/21/19, DAX Vendor No. 2102.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against PRIME AE Group, Inc.
5.0 FISCAL IMPACT: There are sufficient funds within the Electricity General Obligations Bond Funds for this project.
Title
To authorize the Director of Public Utilities to execute a planned modification of the 2017 - 2019 Construction Administration and Inspection Services Agreement with PRIME AE Group, Inc., for the Division of Power’s Hall Road Street Lighting Improvements Project; and to authorize an expenditure up to $75,004.02 within the Electricity General Obligations Bond Fund. ($75,004.02)
Body
WHEREAS, original contract numbers PO060735 and PO060753, for a grand total of $547,217.50 were authorized by Ordinance No. 0838-2017, passed May 1, 2017, were executed on May 2, 2017, and was approved by the City Attorney on May 5, 2017 for the 2017 - 2019 Construction Administration and Inspection Services Agreement, for the Division of Power’s Cleveland Avenue Decorative Street Lighting project; and
WHEREAS, Contract Modification No. 1 under PO078653, to Contract No’s PO060735 and PO060753, was authorized by Ordinance No. 1747-2017, passed July 24, 2017, for the Division of Power’s Southeast Lions Park and Livingston Avenue Street Lighting Improvements Projects; and
WHEREAS, Contract Modification No. 2 under PO086718 to Contract No’s PO060735 and PO060753, was authorized by Ordinance No. 2170-2017, passed September 18, 2017, for the Division of Power’s McCutcheon Road Street Lighting Improvements Project; and
WHEREAS, Contract Modification No. 3 under PO119667 to Contract No’s PO060735 and PO060753, was authorized by Ordinance No. 1172-2018, passed May 21, 2018, for the Division of Division of Water’s Arcadia Avenue Area Water Line Improvements and 910 Dublin Road - Shower Room Renovations Projects; and
WHEREAS, Contract Modification No. 4 under PO133212 to Contract No’s PO060735 and PO060753, was authorized by Ordinance No. 1844-2018, passed July 16, 2018, for the Division of Power’s Milo Grogan and Third Avenue Street Lighting Improvements Project; and
WHEREAS, Contract Modification No. 5 under PO135465 to Contract No’s PO060735 and PO060753, was authorized by Ordinance No. 1970-2018, passed July 30, 2018, for the Division of Power’s Valleyview Street Lighting Improvements Project; and
WHEREAS, Modification No. 6 under PO174644, PO174648, and PO174652 was authorized by Ordinance 0878-2019, passed April 29, 2019, for Construction Administration and Inspection Services for three Division of Water projects: Valleyview Drive Area Water Line Improvements, Henderson Road Booster Station Upgrades, and Hap Cremean Water Plant (HCWP) Sludge Removal - Lagoon 2 (2019); and
WHEREAS, Modification No. 7 under PO182286 was authorized by Ordinance 1738-2019, passed July 15, 2019, for Construction Administration and Inspection Services for the Division of Water’s Arcadia Avenue Area Water Line Improvements Project and the Division of Power’s Cleveland Avenue Decorative Street Lighting Improvements Project; and
WHEREAS, Modification No. 8 (current) is needed to provide Construction Administration and Inspection Services for the Division of Power’s Hall Road Street Lighting Improvements Project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a contract modification for the Department of Public Utilities’ 2017 - 2019 Construction Administration and Inspection Services Agreement, to provide funding for the Division of Power’s Hall Road Street Lighting Improvements Project; and
WHEREAS, it is necessary to authorize an expenditure of funds within the Electricity G.O. Bonds Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power, to authorize the Director to modify and increase the 2017 - 2019 Construction Administration and Inspection Services Agreement with PRIME AE Group, Inc. for the for the Division of Power’s Hall Road Street Lighting Improvements Project, for the preservation of the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase the 2017 - 2019 Construction Administration and Inspection Services Agreement with PRIME AE Group, Inc., (FID# 26-0546656), 8415 Pulsar Place, Suite 300, Columbus, OH 43240; in the amount of $75,004.02 for the Division of Power’s Hall Road Street Lighting Improvements Project, in accordance with the terms and conditions of the contract on file in the offices of the Division of Power.
SECTION 2. That this contract modification is in compliance with Chapter 329 of Columbus City Code.
SECTION 3. That the Director of Public Utilities is authorized to expend up to $75,004.02 from the Electricity General Obligation Bond Fund 6303 per the account codes attached to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.