Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew the existing Universal Term Contracts (UTC) for the option to obtain Grounds Equipment and Small Engine Parts with Buckeye Power Sales Company, Inc. and Century Equipment, Inc. These contracts provides for Grounds Equipment and Small Engine Parts, used primarily by the Division of Fleet Management to repair City vehicles.
The contracts, PO095934 and PO096057, were established in accordance with Request for Quotation RFQ007119 and authorized under Ordinance Number 3149-2017 and will expire November 30, 2019. In accordance with the bid specifications, the City and The Listed Vendors can renew the contracts for an additional one year term subject to mutual agreement and approval of proper City Authorities. The expiration date for the new contracts will be November 30, 2020.
Buckeye Power Sales Company, Inc., RFQ007119 - Items 6, 8 & 10, PO095934
Century Equipment Company, Inc., RFQ007119 - Items 1, 4, 5 & 9, PO096057
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency measure to insure there is no interruption of goods provided.
FISCAL IMPACT: No funding is required to renew the option contracts. The Department of Finance and Management must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to renew two (2) Universal Term Contracts for the option to purchase Grounds Equipment and Small Engine Parts with Buckeye Power Sales Company, Inc. and Century Equipment Company, Inc.; and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into Universal Term Contracts for Grounds Equipment and Small Engine Parts for use by the Division of Fleet Management; and
WHEREAS, these contracts were entered into in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ007119 with the lowest, most responsive, responsible and best bidders, and
WHEREAS, in accordance with the bid specifications, the City and the listed vendors can renew the contracts for an additional one year period, subject to mutual agreement and approval of proper City authorities; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Division of Fleet Management, in that it is immediately necessary to authorize the Finance and Management Director to renew two Universal Term Contracts with Buckeye Power Sales Company, Inc. and Century Equipment Company, Inc. for the option to obtain Grounds Equipment and Small Engine Parts, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew the option contracts with Buckeye Power Sales Company, Inc., PO095934 and Century Equipment Company, PO096057 for a period of one year, from November 30, 2019 to and including November 30, 2020.
SECTION 2. That this renewal is in accordance with relevant provisions of Section 329 of the Columbus City Code.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.