Explanation
1. BACKGROUND
The Division of Infrastructure Management is engaged in the Alley Rehabilitation project for the rehabilitation of city alleys. As part of this project, Division of Infrastructure Management crews will perform work such as clearing, surface grading, leveling, drainage improvements, and selective repaving.
The rehabilitation of these alleys requires several commodities. The Purchasing Office has solicited formal competitive bids for the purchase of these commodities and has established universal term contracts (UTC). It is necessary to establish funding in the amount of $200,000.00 for this purpose.
The Director of Finance and Management is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements listed below for Pavement Materials & Aggregates for the Division of Infrastructure Management from established, pending and future universal term contracts.
Universal Term Contract Purchase Agreements:
Asphalt Emulsions
Portland Cement
Various Asphalt Concrete
Crushed Limestone & Gravel Agg.
Winter Asphalt
Crack Sealing Product
The following Purchase Agreement associations require approval by City Council in order for the division to expend more than $100,000.00, per 329.19(g): Pavement Materials & Aggregates.
2. FISCAL IMPACT
Although this purchase was not originally budgeted in the Street Construction, Maintenance, and Repair Fund (Fund 2265), the aggregate is needed, and the fund has the available resources to make this purchase.
3. EMERGENCY DESIGNATION
Emergency legislation is requested to have funding available for this project so materials purchases can be made at the earliest possible time.
Title
To appropriate $200,000.00 from the unappropriated balance of the Street, Construction, Maintenance, and Repair Fund; to authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for Pavement Materials & Aggregates; and to authorize the expenditure of $200,000.00 from the Street Construction Maintenance and Repair Fund (2265); and to declare an emergency. ($200,000.00)
Body
WHEREAS, the Division of Infrastructure Management is engaged in a project to rehabilitate city alleys; and
WHEREAS, it is necessary to purchase several commodities to be used for this project; and
WHEREAS, the Purchasing Office has established and pending Universal Term Contract Purchase Agreements for Pavement Materials & Aggregates; and
WHEREAS, Chapter 329 of City Code requires departments to obtain approval by City Council in order to expend more than $100,000.00 for a purchase agreement; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for Pavement Materials & Aggregates; and
WHEREAS, it is necessary to authorize the expenditure of $200,000.00 from the Street Construction Maintenance and Repair Fund (2265); and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Infrastructure Management, in that it is immediately necessary to authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for Pavement Materials & Aggregates and establish funding for the purchase of these materials to maintain the project schedule, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2019, the sum of $200,000.00 is appropriated in Fund 2265 (Street, Construction, Maintenance, and Repair Fund), Dept-Div 5911 (Division of Infrastructure Management), in Object Class 02 (Materials & Supplies) per the account codes in the attachment to this ordinance.
SECTION 2. That the expenditure of $200,000.00 or so much thereof as may be needed, be and is hereby authorized in Fund 2265 (Street Construction Maintenance and Repair Fund); Dept-Div 5911 (Division of Infrastructure Management) in Object Class 02 (Materials & Supplies) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of Pavement Materials & Aggregates for the Alley Rehabilitation Project for the Division of Infrastructure Management.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.