Explanation
Background: This ordinance authorizes the Finance and Management Director to establish purchase orders for up-fitting various vehicles for the Division of Police. These vehicles include thirty-one (31) patrol cruisers, one (1) Fusion Responder, one (1) K-9 cruiser, two (2) Lieutenants cruisers, and four (4) Sergeants cruisers. The equipment includes light bars, sirens and other lighting equipment on the exterior of the vehicles. These purchase orders will be issued from a Universal Term Contract (UTC) that has been previously established by the Purchasing Office as follows:
Parr Public Safety Equipment, Inc. vendor#006832, Responder Upfit UTC - PA003349 ($3,219.00 estimated)
Parr Public Safety Equipment, Inc. vendor#006832, Interceptor Upfit UTC- PA003351 ($551,382.01 estimated)
Fiscal Impact: This ordinance authorizes an expenditure of $554,601.01 from the Special Income Tax fund for the up-fitting of Ford Fusion Responder and Ford Interceptor vehicles for the Division of Police. The Department of Finance and Management budgeted $4.0 million in the Special Income Tax Fund for 2019 Citywide Vehicle Acquisitions and associated up-fitting. Approximately $6.5 million was expended in 2018 for vehicles and associated up-fitting and $7.5 million in 2017.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish purchase orders from Universal Term Contracts (UTC) with Parr Public Safety Equipment for the up-fitting of Ford Fusion Responder and Ford Interceptor vehicles for the Division of Police; and to authorize the appropriation and expenditure of $554,601.01 from the Special Income Tax fund. ($554,601.01)
Body
WHEREAS, the City has a need to replace older high mileage and high maintenance vehicles; and
WHEREAS, the replacement of these vehicles will help eliminate some out of “life cycle” vehicles; and
WHEREAS, it is necessary to upfit newly acquired vehicles to ensure that they have the necessary equipment to be placed into service: and
WHEREAS, Parr Public Safety Equipment successfully bid and was awarded contract PA003349 - Responder Upfit , expires 6/30/2021; and
WHEREAS, Parr Public Safety Equipment successfully bid and was awarded contract PA003351 - Interceptor Upfit , expires 6/30/2021; and
WHEREAS, funding for this up-fitting is budgeted and available within the Special Income Tax fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Facilities Management Division, to authorize the Finance and Management Director to establish purchase orders with Parr Public Safety for the upfitting of thirty-one (31) patrol cruisers, one (1) Fusion Responder, one (1) K-9 cruiser, two (2) Lieutenants cruisers, and four (4) Sergeants cruisers for use by Police; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish purchase orders from previously established Universal Term Contracts for Ford Fusion Responder and Ford Interceptor up-fitting with the following vendor(s):
Parr Public Safety Equipment, Inc. vendor#006832, Responder Upfit UTC - PA003349 ($3,219.00 estimated)
Parr Public Safety Equipment, Inc. vendor#006832, Interceptor and Upfit UTC- PA003351 ($551,382.01 estimated)
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2019, the sum of $554,601.01 is appropriated in the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06, per the account codes in the attachment to this ordinance:
See Attached File: Ord 2261-2019 Legislation Template.xls
SECTION 3. That the expenditure of $554,601.01, so much thereof as may be necessary, in regard to the actions authorized in Sections 1 and 2, be and is hereby authorized and approved from the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06 per the accounting codes in the attachment to the ordinance:
See Attached File: Ord 2261-2019 Legislation Template.xls
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.