Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Double Z Construction Company for the Arterial Street Rehabilitation - James Road project, and to provide payment for construction, construction administration, and construction inspection services.
This contract reconstructs James Road for 0.65 miles from Livingston Avenue to Main Street. The project work will also provide sidewalk and curb replacement; ADA accommodations; stormwater and waterline improvements; traffic control and street lighting; and public and private utility work as needed.
The estimated Notice to Proceed date is October 01, 2019. The project was let by the Office of Support Services through Vendor Services and Bid Express. Four bids were received on August 15, 2019, (all majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Double Z Construction Co. $5,857,230.84 Columbus, Ohio Majority
Shelly & Sands $6,216,453.82 Columbus, Ohio Majority
Complete General $6,413,260.71 Columbus, Ohio Majority
Trucco Construction $6,621,294.02 Delaware, Ohio Majority
Award is to be made to Double Z Construction Company as the lowest responsive and responsible and best bidder for their bid of $5,857,230.84. The amount of construction administration and inspection services will be $585,723.09. The total legislated amount is $6,442,953.93.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Double Z Construction Company.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Double Z Construction Company is CC005966 and expires 06/10/21.
3. PRE-QUALIFICATION STATUS
Double Z Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Partial funding for this project will be provided by a reimbursable grant in the amount of $3,221,476.96 from the Ohio Public Works Commission, Grant G591906 (James Road CC12W). This amount will need to be appropriated.
The Department of Public Service local share for this project will be $2,567,247.47. The Streets and Highways Bond Fund, Fund 7704, will contribute $2,411,238.47. An amendment to the 2019 Capital Improvement Budget and transfers of cash are necessary to align spending with the proper project. The Street & Highway Non Bond Fund, Fund 7766, will contribute $156,009.00. These funds will need to be appropriated.
The Department of Public Utilities local share for this project will be $654,229.50. An amendment to the 2019 Capital Improvement Budget and transfers of cash are necessary to align spending with the proper project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To amend the 2019 Capital Improvement Budget; to authorize the transfer of funds within the Streets and Highways Bond Fund and the Water General Obligations Bonds Fund; to appropriate funds within the Street & Highway Improvement Non Bond Fund, within the Transportation Grants Fund, and within the Water General Obligations Bonds Fund; to authorize the Director of Public Service to enter into contract with Double Z Construction Company for the Arterial Street Rehabilitation - James Road project; to authorize expenditures of up to $6,442,953.93 in the Streets and Highways Bond Fund, the Street & Highway Improvement Non Bond Fund, the Water General Obligations Bonds Fund, and the Transportation Grants Fund for the Arterial Street Rehabilitation - James Road Project; to refund grant funds at the end of the grant period if necessary; and to declare an emergency. ($6,442,953.93)
Body
WHEREAS, the Department of Public Service is engaged in the Arterial Street Rehabilitation - James Road project; and
WHEREAS, the work for this project consists of reconstruction of James Road for 0.65 miles from Livingston Avenue to Main Street, and will provide sidewalk and curb replacement; ADA accommodations; stormwater and waterline improvements; traffic control and street lighting; public and private utility work as needed; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Double Z Construction Company will be awarded the contract for the Arterial Street Rehabilitation - James Road project; and
WHEREAS, the Department of Public Service requires funding to be available for the Arterial Street Rehabilitation - James Road project for construction expense along with construction administration and inspection services; and
WHEREAS, Ohio Public Works Commission grant and loan funds will be used to pay for a portion of this project; and
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget to establish authority within the correct projects; and
WHEREAS, it is necessary for Council to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, and Fund 6006, the Water General Obligations Bonds Fund, to establish sufficient cash to pay for the project; and
WHEREAS, funds must be appropriated within Fund 7763, the Transportation Grants Fund, and within Fund 6006, the Water General Obligations Bonds Fund; and
WHEREAS, it is necessary for Council to authorize an expenditure of funds from the Streets and Highways Bond Fund, the Street & Highway Non Bond Fund, the Transportation Grants Fund, and the Water General Obligations Bonds Fund to establish sufficient cash to pay for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with Double Z Construction Company to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvement Budget authorized by Ordinance 1326-2019 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
6006 / P690527-100001 / 2018 Fire Hydrant Repairs (Voted Carryover) / $0.00 / $24,494.00 / $24,494.00 (to Match Cash)
6006 / P690557-100000 / Land Stewardship Update (Voted Carryover) /$922,800.00 / ($19,000.00) / $903,800.00
6006 / P690527-100001 / 2018 Fire Hydrant Repairs (Voted Carryover) / $24,494.00 / ($24,494.00) / $0.00
6006 / P690487-100000 / PAWP Disinfection Imp's (Voted Carryover) / $155,508.00 / ($18,608.00) / $136,900.00
6006 / P690411-100013 / Watershed Misc. Facilities - Hoover Dam Imp's - Part 1 / $327,342.00 / ($345.00) / $326,997.00
6006 / P690236-100060 / Dering Ave. Area WL Imp's (Voted Carryover) / $6,380.00 / ($6,380.00) / $0.00
6006 / P690236-100113 / Manchester Ave. Area WL Imp's (Voted Carryover) / $96,857.00 / ($96,857.00) / $0.00
6006 / P690236-100115/ E. Franklinton WL Imp's - Ph 1 (Voted Carryover) / $488,547.00 / ($488,547.00) / $0.00
6006 / P690236-100038 / Main St. & James Rd. W.L. Imp's (Voted Carryover) / $0.00 / $654,231.00 / $654,231.00
7704 / P530161-100021 / Roadway Improvements - Downtown Action Plan (Voted Carryover) / $353,963.00 / ($353,963.00) / $0.00
7704 / P530103-100042 / Arterial Street Rehabilitation - Alum Creek Drive-Frebis to Refugee (Voted Carryover) / $404,259.00 / ($404,259.00) / $0.00
7704 / P540007-100012 / Traffic Signal Installation - Columbus Traffic Signal System Phase E (Voted Carryover) / $898,701.00 / ($898,701.00) /$0.00
7704 / P530161-100187 / Roadway Improvements - Scioto Peninsula - Belle Street from Town to Broad (Voted Carryover) $2,000,000.00 / ($359,191.00) / $1,640,809.00
7704 / P530103-100014 / Arterial Street Rehabilitation - James Road (Voted Carryover) / $425,125.00 / $2,016,113.00 / $2,441,238.00
SECTION 2. That the transfer of $713,153.37, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530161-100021 (Roadway Improvements-Downtown Action Plan) and Project P530161-100187 (Roadway Improvements - Scioto Peninsula - Belle Street from Town to Broad), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P530103-100014 (Arterial Street Rehabilitation - James Road), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That a transfer of appropriation is hereby authorized within Fund 7704 (Streets and Highways Bond Fund) from Dept-Div 5911 (Infrastructure Management) and Dept-Div 5913 (Traffic Management), Project P540007-100012 (Traffic Signal Installation - Columbus Traffic Signal System Phase E), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P540007-100012 (Traffic Signal Installation - Columbus Traffic Signal System Phase E), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the transfer of $898,701.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5913 (Traffic Management), Project P540007-100012 (Traffic Signal Installation - Columbus Traffic Signal System Phase E), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P530103-100014 (Arterial Street Rehabilitation - James Road), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 5. That the transfer of $19,000.00, or so much thereof as may be needed, is hereby authorized within Fund 6006 (Water General Obligations Bonds Fund), from Dept-Div 6009 (Water), Project P690557-100000 (Land Stewardship Update), Object Class 06 (Capital Outlay) to Dept-Div 6009 (Water), Project P690236-100038 (Main St. & James Rd. W.L. Imp's), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 6. That the transfer of $24,494.08, or so much thereof as may be needed, is hereby authorized within Fund 6006 (Water General Obligations Bonds Fund), from Dept-Div 6009 (Water), Project P690527-100001 (2018 Fire Hydrant Repairs), Object Class 06 (Capital Outlay) to Dept-Div 6009 (Water), Project P690236-100038 (Main St. & James Rd. W.L. Imp's), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 7. That the transfer of $18,607.62, or so much thereof as may be needed, is hereby authorized within Fund 6006 (Water General Obligations Bonds Fund), from Dept-Div 6009 (Water), Project P690487-100000 (PAWP Disinfection Imp's), Object Class 06 (Capital Outlay) to Dept-Div 6009 (Water), Project P690236-100038 (Main St. & James Rd. W.L. Imp's), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 8. That the transfer of $ 345.37, or so much thereof as may be needed, is hereby authorized within Fund 6006 (Water General Obligations Bonds Fund), from Dept-Div 6009 (Water), Project P690411-100013 (Watershed Misc. Facilities - Hoover Dam Imp's - Part 1), Object Class 06 (Capital Outlay) to Dept-Div 6009 (Water), Project P690236-100038 (Main St. & James Rd. W.L. Imp's), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 9. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2019, the sum of $36,193.66 is appropriated in Fund 6006 (Water G.O. Bond Fund), Dept-Div 6006 (Water), Project P690236-100038 (Main St. & James Rd. W.L. Imp's), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 10. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the grant period, the sum of $3,221,476.96 is appropriated in Fund 7763 (Transportation Grants Fund), Dept-Div 5912 (Design and Construction), Grant G591906 (James Road CC12W), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 11. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Double Z Construction Company, 2550 Harrison Road, Columbus, Ohio, 43204, for the Arterial Street Rehabilitation - James Road project in the amount of up to $5,857,230.84 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $585,723.09.
SECTION 12. That the expenditure of $2,411,238.47, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530103-100014 (Arterial Street Rehabilitation - James Road), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 13. That the expenditure of $156,009.00, or so much thereof as may be needed, is hereby authorized in Fund 7766 (Street & Highway Non Bond Fund), Dept-Div 5912 (Design and Construction), Project P530103-100014 (Arterial Street Rehabilitation - James Road), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 14. That the expenditure of $654,229.50 or so much thereof as may be needed, is hereby authorized in Fund 6006 (Water G.O. Bond Fund), Dept-Div 6009 (Water), Project P690236-100038 (Main St. & James Rd. W.L. Imp's), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 15. That the expenditure of $3,221,476.96 or so much thereof as may be needed, is hereby authorized in Fund 7763 (Transportation Grants Fund), Dept-Div 5912 (Design and Construction), Grant G591906 (James Road CC12W), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 16. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 17. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 18. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 19. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 20. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.