Explanation
BACKGROUND: This ordinance authorizes purchase orders in the total amount of $240,000.00 for EMS pharmaceuticals and miscellaneous medical supplies from existing Universal Term Contracts (UTCs) for the Division of Fire. The Fire Division needs to purchase pharmaceuticals and miscellaneous medical supplies for use in daily emergency services and emergency medical service (EMS) operations. The existing Universal Term Contracts were established by the Purchasing Office for such purposes with both Life-Assist, Inc. and with BoundTree Medical LLC. EMS medical supplies include, but are not limited to, bandages, IVs, pharmaceuticals, splints, etc. These supplies are used in the Fire Division's daily emergency medical (EMS) operations. This legislation authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements with both Life-Assist, Inc. and with BoundTree Medical LLC for the purchase of these supplies for the Division of Fire.
Bid Information: Universal Term Contracts exist for these purchases: Life-Assist, Inc. / Pharmaceuticals (PA004023 / Exp. 06-30-21); BoundTree / Pharmaceuticals (PA004022 / Exp. 06-30-21); Life-Assist, Inc. / Miscellaneous Medicals (PA004058 / Exp. 06-30-21); BoundTree / Miscellaneous Medicals (PA004055 / Exp. 06-30-21).
Contract Compliance: Life-Assist, Inc. #94-2440500 (Active C.C.) / BoundTree Medical LLC #31-1739487 (Active C.C.)
Emergency Designation: Emergency action is requested as funds for both medical and pharmaceutical supplies are needed to keep supplies stocked at adequate levels.
FISCAL IMPACT: This ordinance authorizes a transfer of $150,000.00 from Fire's Services to Materials and Supplies, and the expenditure of $240,000.00 from the Division of Fire's general fund operating budget to purchase both pharmaceuticals and miscellaneous medical supplies. The Fire Division budgeted $1.546M in 2019 for medical supplies. Approximately $1.5M was encumbered/spent in 2018 for medical and pharmaceutical supplies, $1.342M was encumbered/spent in 2017 for medical and pharmaceutical supplies, $1.44M was encumbered/spent in 2016, and $1.3M was encumbered/spent in 2015. This ordinance will authorize purchase orders with Life-Assist, Inc. in the amount of $165,000.00 and BoundTree Medical LLC in the amount of $75,000.00.
Title
To authorize and direct the City Auditor to transfer $150,000.00 within the Division of Fire's general fund budget from the Services line item to Materials and Supplies for the purchase of pharmaceuticals and miscellaneous medical supplies; to authorize and direct the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement(s) with both Life-Assist, Inc. and with BoundTree Medical LLC for the purchase of EMS pharmaceuticals and miscellaneous medical supplies for the Division of Fire; to authorize the expenditure of $240,000.00 from the General Fund; and to declare an emergency. ($240,000.00)
Body
WHEREAS, it is necessary to transfer funds within the Division of Fire's general fund budget, from Services to Material and Supplies, in order to properly align appropriation with projected expenditures; and,
WHEREAS, there is a need for the Fire Division to purchase pharmaceuticals and miscellaneous medical supplies for use in daily emergency services and emergency medical service (EMS) operations; and,
WHEREAS, Universal Term Contracts established by the Purchasing Office exist for these purchases; and,
WHEREAS, an emergency exists in the usual daily operation of the Division of Fire, Department of Public Safety, in that it is immediately necessary to authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement(s) with both Life-Assist, Inc.and with BoundTree Medical LLC to purchase said pharmaceuticals and miscellaneous medical supplies in order to maintain adequate levels of such supplies for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized and directed to transfer $150,000.00, or so much thereof as may be needed, within the Division of Fire's 2019 general operating fund budget per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of Finance and Management be and is hereby authorized and directed to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement(s) with both Life-Assist, Inc.and with BoundTree Medical LLC for the purchase of EMS pharmaceuticals and miscellaneous medical supplies for the Division of Fire.
SECTION 3. That the expenditure of $240,000.00, or so much thereof as may be necessary, be and is hereby authorized from the general fund, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.