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File #: 2360-2019    Version: 1
Type: Ordinance Status: Passed
File created: 9/6/2019 In control: Recreation & Parks Committee
On agenda: 10/14/2019 Final action: 10/16/2019
Title: To authorize the Director of Recreation and Parks to enter into contract with Security Risk Management Consultants, LLC (SRMC) for the review of department facilities for safety and security vulnerabilities and the design for upgrades to the facilities to improve the safety and security of assessed facilities; to authorize the City Auditor to appropriate $25,862.58 to the Recreation and Parks Bond Permanent Improvement Fund; to authorize the transfer of $108,709.00 between projects within the Recreation and Parks Bond Permanent Improvement Fund; to amend the 2019 Capital Improvements Budget Ordinance 1326-2019; to authorize the expenditure of $108,709.00 from the from the Recreation and Parks Voted Permanent Improvement Fund. ($108,709.00)
Attachments: 1. Facility Security Risk Pre-Engineering Study

Explanation

 

This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Security Risk Management Consultants, LLC (SRMC) for the review of department facilities for safety and security vulnerabilities due to lighting, landscaping, and absence of preventive security elements; and the design for upgrades to the facilities to improve the safety and security of assessed facilities.

 

Background: Recreation and Parks facilities serve as a primary link between the City and residents; and provide programming, services, and opportunities focused on physical and mental health, arts, youth services, and environmental programming designed to improve the overall well-being of our residents. The safety and security of staff and residents who use the facilities are essential to the success of recreation and parks in accomplishing the department mission “to connect the people of our community through the power of nature, wellness, and creativity.”

 

The purpose of the facility assessment project is to identify potential safety and security vulnerabilities that are created by the physical environment and attributes of department owned facilities. Identified vulnerabilities will be addressed through the pre-engineering and design of facility improvements that will mitigate or eliminate vulnerabilities created by the physical design of each facility.

 

Phase one (1) of the project will assess and design safety and security improvements for all community centers (27 total) that are not currently under renovation or construction. Department community centers impact the greatest number of residents city wide and represent the greatest opportunity to improve the safety and security of department facilities.

 

An additional phase(s) will be needed in the future to complete the rest of the department facilities, once funding can be identified.

 

Requests for Statement of Qualifications (RFQ010918) were advertised through Vendor Services, in accordance with City Code Section 329, on November 16, 2018 and received by the Recreation and Parks Department on December 14, 2018.

 

Proposals were received from the following companies:

 

Company                                                                                                         Status

Security Risk Management Consultants, LLC                      (FBE)

Triad Consulting & System Design Group, LLC                      (MBE)

Texas A&M Engineering Extension Service                      (MAJ)

iParametrics                                                                                                          (N/A)

CTCH, LLC                                                                                                          (N/A)

AE Works                                                                                                          (MAJ)

Force Protect Security Consultants                                           (N/A)

 

In accordance with City Code, proposals were received on December 14th, 2018 and a selection team evaluated the proposals and recommended Security Risk Management Consultants, LLC (SRMC) be selected to perform the work.  The firm was chosen based on their reference projects, experience, qualifications, availability, timeline, and project approach.

 

Principal Parties:

Security Risk Management Consultants, LLC

150 East Mound Street, Suite 308

Columbus, OH  43215

Lynda Buel, lyndab@srmcllc.com,  (614) 224-3100

 

Benefits to the Public:

Safety and security of department staff and residents using department facilities is paramount to the resident experience and success in achieving the department mission. Improved safety and security at all facilities will promote the overall well-being of residents.

 

Community Input/Issues: There have been no community meetings regarding the security assessment project

 

Area(s) Affected: Community Area:   99   City Wide

 

Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by improving the safety and security of department facilities to promote the overall well-being of residents.

 

Fiscal Impact: $108,709.00 is budgeted and available in the Recreation and Parks Permanent Improvement Fund 7747 to meet the financial obligations of these contracts.

 

Title

 

To authorize the Director of Recreation and Parks to enter into contract with Security Risk Management Consultants, LLC (SRMC) for the review of department facilities for safety and security vulnerabilities and the design for upgrades to the facilities to improve the safety and security of assessed facilities; to authorize the City Auditor to appropriate $25,862.58 to the Recreation and Parks Bond Permanent Improvement Fund; to authorize the transfer of $108,709.00 between projects within the Recreation and Parks Bond Permanent Improvement Fund; to amend the 2019 Capital Improvements Budget Ordinance 1326-2019; to authorize the expenditure of $108,709.00 from the from the Recreation and Parks Voted Permanent Improvement Fund. ($108,709.00)

 

Body

 

WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with Security Risk Management Consultants, LLC (SRMC) for the review of department facilities for safety and security vulnerabilities and the design for upgrades to the facilities to improve the safety and security of assessed facilities; and

 

WHEREAS, it is necessary to authorize the appropriation of $25,862.58 between projects within the Recreation and Parks Permanent Improvement Fund; and

 

WHEREAS, it is necessary to authorize the transfer of $108,709.00 between projects within the Recreation and Parks Bond Permanent Improvement Fund 7747; and

 

WHEREAS, it is necessary to authorize that the 2019 Capital Improvements Budget Ordinance 1326-2019 be amended in order to provide sufficient budget authority for this legislation and future projects; and

 

WHEREAS, it is necessary to authorize the expenditure of $108,709.00 from the Recreation and Parks Voted Permanent Improvement Fund 7747; NOW, THEREFORE

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1. That the Director of Recreation and Parks is authorized to enter into contract with Security Risk Management Consultants, LLC (SRMC) for the review of department facilities for safety and security vulnerabilities and the design for upgrades to the facilities to improve the safety and security of assessed facilities.

 

SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.

 

SECTION 5. That the appropriation of $25,862.58 is authorized within the Recreation and Parks Permanent Improvement Fund 7747 per the accounting codes in the attachment to this ordinance. 

 

SECTION 6. That the transfer of $108,709.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Permanent Improvement Fund 7747 per the account codes in the attachment to this ordinance.

 

SECTION 7. That the 2019 Capital Improvements Budget Ordinance 1326-2019 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.

 

Fund / Project / Project Name / Current / Change / Amended

 

Fund 7747; P510042-100000; Parkland Dedication - Clintonville (Carryover) / $166,882 / ($4,339) / $162,543

Fund 7747; P510043-100000; Parkland Dedication - Downtown (Carryover) / $2,589 / ($67) / $2,522

Fund 7747; P510044-100000; Parkland Dedication - Eastland/Brice (Carryover) / $35,239 / ($916) / $34,323

Fund 7747; P510046-100000; Parkland Dedication - Far East (Carryover) / $54,563 / ($1,419) / $53,144

Fund 7747; P510047-100000; Parkland Dedication - Far North (Carryover) / $1,102,789 / ($28,673) / $1,074,116

Fund 7747; P510048-100000; Parkland Dedication - Far Northwest (Carryover) / $249,900 / ($6,497) / $243,403

Fund 7747; P510049-100000; Parkland Dedication - Far South (Carryover) / $2,276 / ($59) / $2,217

Fund 7747; P510050-100000; Parkland Dedication - Far West (Carryover) / $188,146 / ($4,892) / $183,254

Fund 7747; P510051-100000; Parkland Dedication - Franklinton (Carryover) / $91 / ($2) / $89

Fund 7747; P510052-100000; Parkland Dedication - Greenlawn/Frank Rd (Carryover) / $4,734 / ($123) / $4,611

Fund 7747; P510053-100000; Parkland Dedication - Hayden Run (Carryover) / $322,445 / ($8,384) / $314,061

Fund 7747; P510055-100000; Parkland Dedication - Near East (Carryover) / $109,451 / ($2,846) / $106,605

Fund 7747; P510056-100000; Parkland Dedication - Near North/University (Carryover) / $202,290 / ($5,260) / $197,030

Fund 7747; P510057-100000; Parkland Dedication - Near South (Carryover) / $3,435 / ($89) / $3,346

Fund 7747; P510058-100000; Parkland Dedication - North Linden (Carryover) / $342 / ($9) / $333

Fund 7747; P510059-100000; Parkland Dedication - Northeast (Carryover) / $15,375 / ($400) / $14,975

Fund 7747; P510060-100000; Parkland Dedication - Northland (Carryover) / $25,882 / ($673) / $25,209

Fund 7747; P510061-100000; Parkland Dedication - Northwest (Carryover) / $35,663 / ($927) / $34,736

Fund 7747; P510062-100000; Parkland Dedication - Rickenbacker (Carryover) / $32,731 / ($851) / $31,880

Fund 7747; P510063-100000; Parkland Dedication - Rocky Fork-Blacklick (Carryover) / $555,797 / ($14,451) / $541,346

Fund 7747; P510064-100000; Parkland Dedication - South Linden (Carryover) / $827 / ($21) / $806

Fund 7747; P510065-100000; Parkland Dedication - Southeast (Carryover) / $50,835 / ($1,322) / $49,513

Fund 7747; P510066-100000; Parkland Dedication - West Olentangy (Carryover) / $80,852 / ($2,102) / $78,750

Fund 7747; P510067-100000; Parkland Dedication - West Scioto (Carryover) / $191,797 / ($4,987) / $186,810

Fund 7747; P510068-100000; Parkland Dedication - Westland (Carryover) / $603,308 / ($15,686) / $587,622

Fund 7747; P747999-100000; Unallocated Balance Fund 7747 (Carryover) / $134,855 / ($3,714) / $131,141

 

Fund 7747; P511014-100000; Security Improvements (Carryover) / $0 / $108,709 / $108,709

 

SECTION 8. For the purpose stated in Section 1, the expenditure of $108,709.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Permanent Improvement Fund 7747 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.

 

SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.