Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Live Bottom Dump Trucks equipped with Snow Removal attachments with Fyda Freightliner. The Department of Public Service is the primary user for the Live Bottom Dump Trucks. The Live Bottom Dump Trucks will be used year round. The winter season units will contain salt spreading or liquid pre-wet for snow removal and during the non-winter season the units will be used in the paving operation for street and alley ways. The term of the proposed option contract would be approximately three (3) years, beginning January 1, 2020 and expiring December 30, 2023, with the option to renew for two (2) additional one (1) year periods. The Purchasing Office conducted a Best Value Procurement, opening on May 2, 2019. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107.
The Purchasing Office advertised and solicited proposals in accordance with the relevant provisions of Section 329 relating to Best Value Competitive Sealed Proposals (Request for Quotation No. RFQ011989). Two (2) proposals were received.
The Purchasing Office is recommending award to the best value proposal as follows:
Fyda Freightliner, CC# CC022162 expires December 17, 2020. Award All Items, $1.00
Total Estimated Annual Expenditure: $500,000.00, Department of Public Service, the primary user.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Live Bottom Dump Trucks equipped with Snow Removal attachments with Fyda Freightliner, Inc.; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001107. ($1.00).
Body
WHEREAS, the Live Bottom Dump Trucks UTC will provide for the purchase of Dump Trucks that will be used year round in the snow and ice operation and the paving streets and alley ways within the City; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on May 2, 2019 and selected the best value proposal; and
WHEREAS, it has become necessary in the daily operation of the Department of Public Services to authorize the Finance and Management Director to enter into a Universal Term Contract with Fyda Freightliner, Inc. for the option to purchase Live Bottom Dump Trucks equipped with Snow Removal attachments; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Live Bottom Dump Trucks equipped with Snow Removal attachments in accordance with Request for Quotation RFQ011989 for a term of approximately 3 years, expiring December 30, 2023, with the option to renew for two (2) additional years, as follows:
Fyda Freightliner Inc., All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.