Explanation
Background: This ordinance authorizes the Finance and Management Director to establish a purchase order for the purchase of a CNG Service Truck for use by the Fleet Management Division. The purchase order for the vehicle will be issued from a Universal Term Contract (UTC) that has been previously established by the City of Columbus Purchasing Office.
Byers Ford, vendor#006008, PA003231, Light Duty Trucks - expires 6/30/20 - ($78,015.00 estimated)
Fiscal Impact: This ordinance authorizes an appropriation and expenditure of $78,015.00 from the Fleet Management Capital Fund with Byers Ford for the purchase of a CNG Service Truck. The ordinance also authorizes the transfer of funds between projects within the Fleet Management Capital Fund and an amendment to the CIB. For 2019, the Fleet Management Division budgeted $800,000 for capital funded projects. In 2018 $200,110 was expended for capital funded projects.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish a purchase order with Byers Ford from a previously established Universal Term Contract (UTC) for the purchase of a CNG Service Truck; to authorize the transfer within and the expenditure of $78,015.00 from the Fleet Management Capital Fund; and to amend the CIB. ($78,015.00)
Body
WHEREAS, various city departments have a need to replace an older high mileage and high maintenance vehicle; and
WHEREAS, the replacement of this vehicle will help eliminate an out of “life cycle” vehicle; and
WHEREAS, Byers Ford successfully bid and was awarded contract PA003231- Light Duty Trucks, expires 6/30/20; and
WHEREAS, funding for this flooring installation is budgeted and available within the Fleet Management Capital Fund; and
WHEREAS, it is necessary to authorize the transfer within Fund 5205 - Fleet Management Capital Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Fleet Management Division, to authorize the Finance and Management Director to establish a purchase order with Byers Ford for the purchase of a CNG Service Truck; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish a purchase order from a previously established Universal Term Contract for the purchase of a CNG Service Truck with the following vendor:
Byers Ford, PA003231, Light Duty Trucks ($78,015.00 estimated)
SECTION 2. That the transfer of $77,350.99 or so much thereof as may be needed, is hereby authorized between projects within Fund 5205 - Fleet Management Capital Fund, per the account codes in the attachment to this ordinance.
See Attached File: Ord 2416-2019 Legislation Template.xls
SECTION 3. That the 2019 Capital Improvements Budget is hereby amended, in Fund 5205 - Fleet Management Capital Fund, as follows:
Project ID | Project Name | Current Authority | Revised Authority | Change
P550004-100000 (carryover) |Fleet Automatic Vehicle Locators | $175,429 | $98,078 | -$77,351
P550003-100000 (carryover) | Fleet Equipment Replacement | $665 | $78,015 | +$77,351
SECTION 4. That the expenditure of $78,015.00 or so much thereof as may be necessary, in regard to the actions authorized in Section 1 are hereby authorized and approved from the Fleet Management Capital Fund 5205, in Object Class 06 per the accounting codes in the attachment to the ordinance:
See Attached File: Ord 2416-2019 Legislation Template.xls
SECTION 5. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.