Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew existing Universal Term Contracts (UTCs) for the option to obtain Heavy Duty Truck Repair Services. These contracts provide for specialty truck repair services and are used primarily by the Division of Fleet Management.
The following contracts were established in accordance with Request for Quotation RFQ005521 and authorized under Ordinance Number 1672-2017 and will expire September 30, 2019. In accordance with the bid specifications, the following vendors can renew their contracts for an additional one year term subject to mutual agreement and approval of proper City Authorities.
FYDA Freightliner Columbus, Inc. Contract PO078377, Exhaust and Freightliner Repairs.
The W. W. Williams Company LLC, Contract PO078392, Allison Transmission Repairs.
Esec Corporation, Contract PO0783941, Cummins Diesel and Peterbilt Repairs.
C. W. Demary Service, Inc. Contract PO078402, Brake Testing and Repairs.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency measure to ensure there is no interruption of goods/services provided.
FISCAL IMPACT: No funding is required to renew the option contracts. The Department of Finance and Management must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to renew Universal Term Contracts for the option to purchase Heavy Duty Truck Repair Services from the listed vendors, and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into these Universal Term Contracts for Heavy Duty Truck Repair Services for use by the Division of Fleet Management; and
WHEREAS, these contracts were entered into in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ005521 with the listed vendors deemed the lowest, most responsive, responsible and best bidders, and
WHEREAS, in accordance with the bid specifications, these vendors can renew the contracts for an additional one year period, subject to mutual agreement and approval of proper City authorities; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is necessary to authorize the Finance and Management Director to immediately renew these Universal Term Contracts for the option to obtain Heavy Duty Truck Repair Services to ensure there is no interruption of services provided, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew the option contracts with FYDA Freightliner Columbus, Inc., The W. W. Williams Company LLC, Esec Corporation, and C. W. DeMary Service, Inc. for a period of one year, from September 30, 2019 to and including September 30, 2020.
SECTION 2. That these renewals are in accordance with Section 329.09 of the Columbus City Code.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.